Executive Admin & Calendar Coordinator for VP, Exec Ops

Aramark; Philadelphia (Philadelphia County); Hybrid; USD 52,000 - 76,000; Full time

Job summary

Aramark in Philadelphia is seeking an Executive Administrative Assistant for Exec Ops & Calendar Management. This hybrid role requires onsite work in the Philadelphia office five days per week and supports Regional Vice Presidents and the leadership team with calendar management, meeting coordination, and essential administration.

The ideal candidate is proactive, highly organized, discreet, and proficient with Microsoft Office.

Qualifications

• High school diploma or equivalent required; Associate's degree preferred.
• 2+ years' executive administrative support or calendar management experience preferred.
• Experience supporting senior leaders and using calendar, meeting, and contract tools preferred.

Responsibilities

• Manage complex calendars for Regional Vice Presidents and leaders.
• Coordinate internal and external meetings across regions and time zones.
• Arrange meetings, events, and conferences with logistics and materials.
• Maintain client and regional information and distribution lists.
• Coordinate contract routing, approvals, and signatures.
• Provide executive support and prepare documents and presentations.

Skills

Calendar management

Executive support

Meeting coordination

MS Office

Discretion

Communication

Education

High school diploma or equivalent

Associate's degree preferred

Tools

Microsoft Outlook

Excel

Calendar software

Job description

Aramark in Philadelphia is seeking an Executive Administrative Assistant for Exec Ops & Calendar Management. This hybrid role requires onsite work in the Philadelphia office five days per week and supports Regional Vice Presidents and the leadership team with calendar management, meeting coordination, and essential administration.

The ideal candidate is proactive, highly organized, discreet, and proficient with Microsoft Office.