Executive Trading Assistant & Right‑Hand Support

Trading Interview; Chicago, Northern (IL, KY); Hybrid; USD 70,000 - 90,000; Full time

Benefits offered by this job

Group medical insurance

Dental insurance

Vision insurance

401k with match

Job summary

DRW, a Chicago-based trading firm, is seeking an Administrative Trading Assistant to support a few organizational leaders in the FICCO team. This role handles calendar management, travel planning, event coordination and daily administrative tasks to keep leaders focused on priorities.

The ideal candidate is proactive, highly organized, and comfortable communicating with senior executives. Bachelor’s degree and 3+ years’ experience are required; SAP Concur and MS Office proficiency are valued.

Qualifications

• Bachelor’s degree required.
• Minimum of 3 years of experience in a support function.
• Expertise in Microsoft Outlook, Word, Excel, and SharePoint.
• Experience with travel and expense systems, SAP Concur preferred.
• Strong interpersonal and diplomacy skills with senior management and external vendors.
• Excellent written and verbal communication; ability to edit and summarize ideas clearly.
• Highly organized with the ability to deliver results in a fast-paced environment.
• Ability to set priorities, manage multiple tasks, and meet deadlines.
• Flexible and adaptable to changing priorities; able to work independently with minimal supervision.
• Ability to manage multiple projects with high accuracy and discretion.

Responsibilities

• Manage and maintain calendars, scheduling meetings and prioritizing demands.
• Plan and execute team events and conferences; coordinate team dinners when off-site.
• Anticipate leaders' needs and improve organization and efficiency.
• Travel management and trip planning using the travel system; prepare and validate expense reports.
• Provide daily administrative support and assist on special projects as needed.

Skills

Communication

Organization

Diplomacy

Problem-solving

Education

Bachelor’s Degree

Tools

Outlook

Word

Excel

SharePoint

SAP Concur

Job description

DRW, a Chicago-based trading firm, is seeking an Administrative Trading Assistant to support a few organizational leaders in the FICCO team. This role handles calendar management, travel planning, event coordination and daily administrative tasks to keep leaders focused on priorities.

The ideal candidate is proactive, highly organized, and comfortable communicating with senior executives. Bachelor’s degree and 3+ years’ experience are required; SAP Concur and MS Office proficiency are valued.