Administrative Assistant – FICCO Trading Group New

Trading Interview; Chicago, Northern (IL, KY); Hybrid; USD 70,000 - 90,000; Full time

Benefits offered by this job

Group medical insurance

Dental insurance

Vision insurance

401k with match

Job summary

DRW, a Chicago-based trading firm, is seeking an Administrative Trading Assistant to support a few organizational leaders in the FICCO team. This role handles calendar management, travel planning, event coordination and daily administrative tasks to keep leaders focused on priorities.

The ideal candidate is proactive, highly organized, and comfortable communicating with senior executives. Bachelor’s degree and 3+ years’ experience are required; SAP Concur and MS Office proficiency are valued.

Qualifications

• Bachelor’s degree required.
• Minimum of 3 years of experience in a support function.
• Expertise in Microsoft Outlook, Word, Excel, and SharePoint.
• Experience with travel and expense systems, SAP Concur preferred.
• Strong interpersonal and diplomacy skills with senior management and external vendors.
• Excellent written and verbal communication; ability to edit and summarize ideas clearly.
• Highly organized with the ability to deliver results in a fast-paced environment.
• Ability to set priorities, manage multiple tasks, and meet deadlines.
• Flexible and adaptable to changing priorities; able to work independently with minimal supervision.
• Ability to manage multiple projects with high accuracy and discretion.

Responsibilities

• Manage and maintain calendars, scheduling meetings and prioritizing demands.
• Plan and execute team events and conferences; coordinate team dinners when off-site.
• Anticipate leaders' needs and improve organization and efficiency.
• Travel management and trip planning using the travel system; prepare and validate expense reports.
• Provide daily administrative support and assist on special projects as needed.

Skills

Communication

Organization

Diplomacy

Problem-solving

Education

Bachelor’s Degree

Tools

Outlook

Word

Excel

SharePoint

SAP Concur

Job description

DRW is a diversified trading firm with over 3 decades of experience bringing sophisticated technology and exceptional people together to operate in markets around the world. We value autonomy and the ability to quickly pivot to capture opportunities, so we operate using our own capital and trading at our own risk.

Headquartered in Chicago with offices throughout the U.S., Canada, Europe, and Asia, we trade a variety of asset classes including Fixed Income, ETFs, Equities, FX, Commodities and Energy across all major global markets. We have also leveraged our expertise and technology to expand into three non-traditional strategies: real estate, venture capital and cryptoassets.

We operate with respect, curiosity and open minds. The people who thrive here share our belief that it’s not just what we do that matters–it's how we do it. DRW is a place of high expectations, integrity, innovation and a willingness to challenge consensus.

Our FICCO team is currently seeking an Administrative Trading Assistant to join their group supporting a few organizational leaders. This person will coordinate special events for the department, assist as needed on special projects, and provide daily travel and administrative support.

Responsibilities:

• Manage and maintain calendars, including scheduling meetings, coordinating appointments, and prioritizing competing demands
• Plan and execute team events such as social interactions and industry conferences
• Plan Team dinners if team members are visiting from other offices
• Anticipate department leader needs and proactively identify opportunities to improve organization, efficiency, and effectiveness
• Travel management and trip planning through travel system
• Prepare, validate and manage expense reports
• Other tasks/projects as needed

You will feel right at home if:

• You are proactive, collaborative, detail-oriented, highly organized and can effectively prioritize and manage competing tasks and requests
• You pride yourself on your tact and diplomacy, with your ability to use discretion, strong judgement and maintain confidentiality
• You have fantastic communication skills and experience communicating at all levels of the organization, particularly with senior executives
• You are an exemplary representative of the leaders you are supporting
• You are known for being hard working, persistent and determined. You love helping others stay organized and being a "right hand"
• You have a strong understanding of the business and will use this to help prioritize tasks and requests and initiate appropriate actions to ensure an effective use of the partner’s time
• You like to ‘problem solve’ and welcome developing solutions to different problems that might arise
• You are able to manage personal administrative tasks as required by the partners in order to ensure that they are able to focus on important tasks at hand

Requirements:

• Bachelor’s Degree
• Minimum of 3 years of experience in a support function
• Expertise in Microsoft products including Outlook, Word, Excel, and SharePoint required.
• Previous experience leveraging travel and expense systems, SAP Concur preferred.
• Strong interpersonal and diplomacy skills with a high comfort level in dealing with senior management, directors and individuals at all levels, including external vendors.
• Demonstrated ability to communicate ideas orally and in writing. Strong writing and editing skills.
• Exceptionally strong organizational skills with a demonstrated ability to deliver results in a fast-paced environment.
• Ability to set priorities, handle multiple tasks, and meet deadlines.
• Flexible and adaptable to rapidly changing priorities
• Ability to work independently, multi-task, be proactive and initiate action confidently with minimal supervision.
• Ability to manage work and projects with a high level of accuracy and attention to detail.
• High level of professionalism, good judgment and discretion in dealing with confidential situations.
• Analytical, research, problem solving, decision-making and conflict resolution skills.
• Tech-savvy, comfortable dealing with technology issues and proactive in finding ways to improve efficiency with available tools and resources
• Work as a team with other Administrative & Executive Assistants
• Provide back-up as necessary for team members

The annual base salary range for this position is $70,000 to $90,000 depending on the candidate’s experience, qualifications, and relevant skill set. The position is also eligible for an annual discretionary bonus. In addition, DRW offers a comprehensive suite of employee benefits including group medical, pharmacy, dental and vision insurance, 401k (with discretionary employer match), short and long-term disability, life and AD&DD insurance, health savings accounts, and flexible spending accounts.

For more information about DRW's processing activities and our use of job applicants' data, please view our Privacy Notice at https://drw.com/privacy-notice .

DRW is a Chicago-based trading firm founded in 1992 by Don Wilson, who started it while trading Eurodollar options in the pit at the Chicago Mercantile Exchange and still leads...