P/T Jr. Office Assistant (Typist)

SUNY Westchester Community College; Town of Mount Pleasant (NY); On-site; USD 2,066,000 - 3,031,000; Part time

Job summary

The SUNY Westchester Educational Opportunity Center seeks a Part-Time Junior Office Assistant (Typist) to provide clerical, typing, reception, and general office support. You will be the first point of contact for students, visitors, and staff.

Responsibilities include answering calls, routing messages, handling mail, maintaining files, assisting with forms and scheduling, and using standard office software. The role supports WEOC programs and daily operations in a busy office environment.

Qualifications

Responsibilities

• Answer and route telephone calls, take accurate messages, receive visitors, determine the nature of their business, and direct them to the appropriate office or staff member.
• Type, format, proofread, and prepare correspondence, notices, forms, schedules, reports, lists, and other documents with attention to grammar, spelling, punctuation, and accuracy.
• Enter, retrieve, and update information in computerized record systems and maintain electronic and paper files in accordance with established procedures.
• Provide routine information regarding WEOC programs, services, application processes, schedules, and office procedures, referring questions to appropriate staff when needed.
• Support student-facing operations by assisting with the distribution and collection of forms, processing routine documents, and communicating approved information to students and instructors.
• Open, sort, and route incoming mail and materials; prepare outgoing mailings; and assist with copying, scanning, filing, and document organization.
• Assist with appointment scheduling, office supply requests, outreach mailings, events, and other administrative projects as assigned.
• Use word processing, spreadsheet, email, calendar, database, and other automated office applications in performing assignments.
• Perform other related duties as required.

Job description

The Part-Time Junior Office Assistant (Typist) provides clerical, typing, reception, and general office support for the SUNY Westchester Educational Opportunity Center. The incumbent serves as a welcoming first point of contact for students, prospective students, visitors, faculty, staff, and community partners and helps ensure that daily office operations are accurate, responsive, and well organized.

• Answer and route telephone calls, take accurate messages, receive visitors, determine the nature of their business, and direct them to the appropriate office or staff member.
• Type, format, proofread, and prepare correspondence, notices, forms, schedules, reports, lists, and other documents with attention to grammar, spelling, punctuation, and accuracy.
• Enter, retrieve, and update information in computerized record systems and maintain electronic and paper files in accordance with established procedures.
• Provide routine information regarding WEOC programs, services, application processes, schedules, and office procedures, referring questions to appropriate staff when needed.
• Support student-facing operations by assisting with the distribution and collection of forms, processing routine documents, and communicating approved information to students and instructors.
• Open, sort, and route incoming mail and materials; prepare outgoing mailings; and assist with copying, scanning, filing, and document organization.
• Assist with appointment scheduling, office supply requests, outreach mailings, events, and other administrative projects as assigned.
• Use word processing, spreadsheet, email, calendar, database, and other automated office applications in performing assignments.
• Perform other related duties as required.