Executive Assistant, Admin & Student Services

Casper College (WY); Casper (WY); On-site; USD 55,000 - 76,000; Full time

Job summary

Casper College in Casper, WY seeks an Executive Assistant to provide high-level administrative support to the VP of Student Services, the VP of Administrative Services, and the AVP of Enrollment Management. The role acts as a primary liaison with internal and external stakeholders across Student Services and Administrative Services.

The position requires discretion, strong judgment, and independent decision-making to manage complex schedules, travel, and confidential records, while coordinating

Qualifications

• Associate degree from an accredited institution.
• Minimum of five years of related work experience.
• Ability to manage competing priorities with sound judgment.
• Advanced proficiency in Microsoft 365 and Google Workspace.
• High degree of discretion and confidentiality.

Responsibilities

• Provide high-level executive and administrative support to the VP of Student Services, the VP of Administrative Services, and the AVP of Enrollment Management.
• Serve as a primary liaison for college leadership, faculty, students, and external partners; liaise across departments to support events and initiatives.
• Assist in coordinating operational, divisional, and special projects across Student Services & Administrative Services (e.g., Commencement, Strategic Enrollment Management, campus master planning, budget preparation, facilities scheduling, and campus-wide events).
• Manage and support daily operations, including database management and use of specialized software applications, ensuring confidentiality and compliance.
• Assist with budget monitoring, data collection, analytical reporting, and documentation processing (purchasing, travel, and vendor communications) for both administrative offices.

Skills

Microsoft 365

Google Workspace

Discretion & judgment

Prioritization

Education

Associate Degree

Bachelor’s degree (preferred)

Job description

The position of Executive Assistant, Administrative and Student Services, provides comprehensive executive, administrative, operational, fiscal, and program support to the VP of Student Services, the VP of Administrative Services, and the AVP of Enrollment Management. Reporting directly to the VP of Student Services, this position serves as a key administrative liaison for internal and external stakeholders across key functional areas in the Student Services and Administrative Services divisions.

Public contact is extensive and requires high-level discretion, sound judgment, confidentiality, and independent decision-making to manage complex schedules, resolve administrative issues, and support institutional priorities across both divisions.

• Executive & Administrative Support: Provide high-level administrative management for both VPs and the AVP, including proactive problem solving and priority management, complex schedule coordination, travel logistics, communication management, office environment and workspace management, executive decision research support, project and initiative support, and executive record-keeping.

• Stakeholder Relations & Program Facilitation: Serve as a primary point of contact for college leadership, faculty, students, and external partners; liaise across departments to support Student Services and Administrative Services events and initiatives, including but not limited to registration days, advising outreach, campus prevention education, and community relations.

• Division & Program Operations: Assist in coordinating operational, divisional, and special projects across Student Services & Administrative Services (e.g., Commencement, Strategic Enrollment Management, campus master planning, institutional budget preparation, facilities scheduling, and campus-wide events).

• Specialized System & Process Support: Manage and support daily operations, including database management and use of specialized software applications, ensuring strict adherence to confidentiality and compliance protocols (including Title IX, Care Team, budgets, financial records, and excused absences).

• Fiscal & Data Administration: Assist with budget monitoring, data collection, analytical reporting, and documentation processing (purchasing, travel, and vendor communications) for both administrative offices.

Minimum Qualifications:

• Associate Degree from an accredited institution

• A minimum of five years of related work experience

• Demonstrated experience managing competing priorities

• Advanced proficiency in standard office productivity software suites (Microsoft 365, Google Workspace)

• High degree of discretion, professional judgment, and confidentiality

Preferred Qualifications:

• Higher education administrative experience, particularly within a community college setting

• Familiarity with higher education fiscal practices, facility operations, or Human Resources concepts

• Bachelor’s degree from an accredited institution

Work Environment:

Typical work environment is an office setting requiring normal safety precautions. Work is usually performed during the normal work day, however, occasional early morning, late evening and weekend work may be required. Short periods of time will be spent outdoors traveling between campus buildings in various weather conditions.

Physical Demands:

The employee must be able to sit and stand for long periods of time, speak, hear, use hands and fingers to handle materials and use computers, feel, and reach with hands and arms. Occasional lifting of up to 10 pounds may be required; less frequent lifting of up to 25 pounds may be required. Local/regional travel, usually by car may be required and employee may be required to drive.

Note to Candidates:

• Employment contingent upon successful background check.

• This is a full-time, benefited position.

• Official transcripts required upon hire

Disclaimer: The duties and responsibilities described are not a comprehensive list and the scope of the job may change as necessitated by business demands.