Executive Support Team Lead — Hybrid Financial Services

Baird; Chicago (IL); Hybrid; USD 80,000 - 110,000; Full time

Benefits offered by this job

Total Rewards at Baird

Hybrid work schedule

Job summary

Baird Global Investment Banking is seeking an Administrative Assistant Supervisor to lead a team of Executive Assistants across US groups, ensuring reliable, efficient support for bankers and executives. The role demands strong leadership, collaboration, and the ability to manage multiple priorities.

The position is hybrid, with in-office days Tue–Thu in Chicago or Milwaukee and remote Mon/Fri, and a base salary of $80–110k plus up to 20% bonus.

Qualifications

• 2+ years of financial services experience.
• 5+ years of proven people leadership and team management.
• 5+ years of executive assistant or similar role with transferable skills.
• Strategic and analytic thinker with execution focus.
• Excellent organizational and multitasking skills.
• Exceptional communication and interpersonal skills.
• Advanced proficiency with MS Office, Workday, Salesforce, Concur, SharePoint.
• Proficient with virtual tools Teams, Zoom, Webex; AI tools a plus.

Responsibilities

• Lead and develop the EA team across multiple groups and locations.
• Ensure quality standards and adherence to GIB procedures.
• Provide routine 1:1 coaching to improve competencies and performance.
• Participate in recruitment, resume review, and interview panels.
• Maintain relationships with internal partners to apply best practices.
• Continuously evaluate and improve processes for efficiency.
• Stay up to date on industry trends and procedures.

Skills

Financial services

People leadership

Executive assistance

Collaboration

Strategic thinking

Communication

MS Office & tools

Virtual collaboration tools

Tools

MS Office Suite

Workday

Salesforce

Concur

SharePoint

Teams

Zoom

Webex

Job description

Baird Global Investment Banking is seeking an Administrative Assistant Supervisor to lead a team of Executive Assistants across US groups, ensuring reliable, efficient support for bankers and executives. The role demands strong leadership, collaboration, and the ability to manage multiple priorities.

The position is hybrid, with in-office days Tue–Thu in Chicago or Milwaukee and remote Mon/Fri, and a base salary of $80–110k plus up to 20% bonus.