Executive Support Specialist — Strategic Office Liaison

State of Oregon; Salem (OR); Hybrid; USD 56,000 - 74,000; Full time

Job summary

Oregon Department of Education (ODE) seeks an Executive Support to join the Director’s Office. This role operates in a hybrid model and requires in-person presence for front desk coverage. Occasional travel and after-hours work may be necessary to support executive leadership.

The position supports the Director’s Office with confidential, high-level administrative and operational duties, coordinating schedules and communications to enable executive decision-making and enterprise coordination.

Qualifications

• One year of experience performing administrative duties in support of agency projects or programs.

Responsibilities

• Manage the Deputy Director(s) and Strategic Initiatives Director’s calendar.
• Prioritize Deputy Director commitments based on agency priorities and timelines.
• Handle highly sensitive, confidential, personnel-related, legislative and political information with discretion.
• Track agency initiatives and deliverables to ensure timely completion and accountability.
• Complete special projects and assignments from executive leadership.
• Coordinate follow-up actions from projects, assignments, and meetings.

Skills

Executive calendar management

Executive support

Independent judgment

Strategic coordination

Relationship management

Proofreading

Job description

Oregon Department of Education (ODE) seeks an Executive Support to join the Director’s Office. This role operates in a hybrid model and requires in-person presence for front desk coverage. Occasional travel and after-hours work may be necessary to support executive leadership.

The position supports the Director’s Office with confidential, high-level administrative and operational duties, coordinating schedules and communications to enable executive decision-making and enterprise coordination.