Executive Assistant 451-08-26

NWSDS; Salem, Northern (OR, KY); Hybrid; USD 39,000 - 48,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Retirement Plan

Paid Time Off

EAP

Disability Insurance

Job summary

NorthWest Senior and Disability Services (NWSDS) is seeking an experienced executive administrative assistant to support the EMT and board operations in Salem, OR. The role requires handling confidential materials, coordinating public records, and driving agency governance projects with tact and diplomacy.

You will manage calendars, communications, documents, and meeting materials for senior leaders, fostering professional relationships with public officials and partners in a fast-paced office

Qualifications

• Five years of progressively responsible administrative support experience.
• Three years of progressively responsible administrative support experience with an associate degree in related field.
• Experience supporting executive leadership and governance.

Responsibilities

• Provide confidential executive and administrative support
• Coordinate public records requests
• Support executive projects, communications, and agency governance
• Provide professional and responsive service

Skills

Executive support

Calendar management

Public records coordination

Professional communication

Education

Associate degree in business/office/public administration

Job description

3410 Cherry Ave NE, Keizer, OR 97303, USA

Job Description

• Recruitment Closes: 9/16/2026
• Starting Salary: $4295 per month*
• Benefits: Medical, Dental, Retirement, Paid Leave and more
• FTE: Full-time
• FLSA status: Exempt
• Unit: Executive Office
• Location: Salem, OR
• Reports to: Deputy Director
• Union status: Unrepresented

*Salary placement is based on education, training, and relevant experience, consistent with the agency's pay practices.

Join Our Team!

NorthWest Senior and Disability Services (NWSDS) is a local intergovernmental agency dedicated to supporting older adults and people with disabilities through programs that promote dignity, choice, and independence. We are seeking individuals who are committed to public service, value teamwork, and provide respectful, high-quality service to the communities we serve.

Agency-Sponsored:

• Medical and Dental Insurance – 100% paid for employees and 90–98% covered for dependents
• Generous Paid Time Off and holidays
• Public Employees Retirement System (PERS) participation
• Employee Assistance Program (EAP)
• Long-Term Disability Insurance
• Supportive and collaborative work culture

Employee-Sponsored:

• Deferred Compensation (457 Plan)
• Life Insurance
• Short-Term Disability Insurance
• Supplemental Plans such as accident, critical illness, and legal coverage

General Description

Provides advanced-level, confidential administrative support to the Executive Management Team (EMT). Serves as a central liaison for executive office operations, Board and committee administration, public records coordination, and agency-wide projects. The position exercises discretion and independent judgment in organizing priorities, preparing sensitive materials, coordinating deadlines, and communicating with Board members, agency leadership, legal counsel, public officials, community partners, employees, and members of the public.

Essential Functions

• Provideconfidential executive and administrative support
• Coordinate public records requests
• Support executive projects, communications, and agency governance
• Provide professional and responsive service

Minimum Qualifications

A qualified applicant will have administrative support experience that demonstrates the knowledge, skills, and abilities required to perform the essential functions of this position, including one of the following:

• Five (5) years of progressively responsible administrative support experience; or
• Three (3) years of progressively responsible administrative support experience and an associate degree in business administration, office administration, public administration, or a closely related field.

Other Requirements

• Background Check. All positions must pass a basic criminal history check. Conviction of a crime may not necessarily prohibit employment. Some may require additional clearance, including but not limited to national or state fingerprinting.
• Driving for Agency Business. Ability to secure and maintain a driver’s license in the State of Oregon. May require proof of personal automobile liability insurance [ORS Chapter 806] and use of a personal vehicle for business use.

Knowledge, Skills, and Abilities

• Support the Agency’s mission and values.
• Provide advanced administrative support to senior executives and governing boards with a high degree of discretion, tact, diplomacy, and political awareness.
• Understand and apply agency policies and applicable requirements related to public meetings, public records, records retention, confidentiality, and administrative governance.
• Organize complex calendars, meetings, projects, records, and deadlines involving multiple stakeholders and competing priorities.
• Exercise sound independent judgment, recognize sensitive or high-risk issues, and elevate matters appropriately.
• Prepare clear, accurate, and professional correspondence, minutes, reports, presentations, agendas, and meeting materials.
• Research, verify, analyze, and summarize information from a variety of sources.
• Maintain confidentiality and appropriately handle personnel, labor relations, legal, financial, and executive information.
• Establish effective working relationships with Board members, executives, managers, employees, public officials, partners, and members of the public.
• Use standard office technology, virtual meeting platforms, records systems, databases, spreadsheets, and presentation software.
• Work independently with general direction, anticipate needs, follow through on commitments, and adapt to changing priorities.
• Maintain professionalism and composure while working with frequent interruptions and sensitive or time critical matters.

Work Environment and Physical Demands

Work is generally performed in an office setting with frequent interruptions and a typical office noise level. The position may occasionally interact with individuals experiencing distress or difficult circumstances and may be required to attend meetings or travel outside regular business hours.

The following capabilities are required to perform the essential functions of this position:

• Use a computer, telephone, and other office equipment.
• Work in a typical office or remote office environment with frequent interruptions.
• Remain in a stationary position, sitting or standing, for extended periods.
• Occasionally stand, walk, stoop, kneel, reach, or bend.
• Maintain sustained concentration while using computer screens, keyboards, and a variety of peripherals.
• Use repetitive hand motions and handle objects.
• Lift or move up to 20 pounds.
• Travel to agency offices, Board meetings, or community locations as assigned.

This job description serves as a general guide to the duties and responsibilities of the position and does not include every task or assignment. Employees may be required to perform other duties as needed, including temporary assignments in other offices or areas, and are expected to follow other job-related instructions from their manager.

Reasonable accommodations will be provided as needed.

3410 Cherry Ave NE, Keizer, OR 97303, USA