Executive Operations & Events Coordinator

Trading Technologies International; Chicago (IL); Hybrid; USD 55,000 - 65,000; Full time

Benefits offered by this job

Health insurance

401(k)

Hybrid work model

PTO 22 days

Volunteer day

Professional development days

Parental leave

Job summary

Trading Technologies International is seeking an Executive Support Specialist to provide high‑quality administrative and operational support to the CFO, CRO and CTPO. This entry‑level role reports to the Corporate Projects, Events & Executive Support Manager and offers exposure to executive operations and corporate events in a fast‑paced, global fintech environment.

The position is hybrid in Chicago, IL, requiring three days in‑office per week with remote days possible, and offers a

Qualifications

• Experience in C-suite and executive office administrative and operational support.
• Strong organizational skills with exceptional attention to detail.
• Proficiency in Microsoft Office Suite and Google Workspace.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion and professionalism.
• Proactive, resourceful, and able to manage competing priorities in a fast-paced environment.
• Willingness to work extended hours as required for events.

Responsibilities

• Manage CFO/COO/CTPO calendars, schedule meetings, coordinate reminders and briefings.
• Coordinate domestic and international travel for supported executives.
• Prepare, review, and submit expense reports accurately and on time.
• Draft, proofread, and format correspondence, presentations, and documents.
• Screen emails and triage inquiries; direct or escalate as needed.
• Provide on-the-ground logistical support for corporate events.
• Prepare meeting agendas, take minutes, and track action items.
• Support vendors and stakeholders for events and projects.

Skills

C-Suite support

Organizational skills

Microsoft Office

Verbal & written comms

Discretion & confidentiality

Event coordination

Travel coordination

Prioritization under pressure

Tools

Jira

Confluence

Asana

Job description

Trading Technologies International is seeking an Executive Support Specialist to provide high‑quality administrative and operational support to the CFO, CRO and CTPO. This entry‑level role reports to the Corporate Projects, Events & Executive Support Manager and offers exposure to executive operations and corporate events in a fast‑paced, global fintech environment.

The position is hybrid in Chicago, IL, requiring three days in‑office per week with remote days possible, and offers a