Executive Support Specialist

Treasure Island Hotel and Casino; Minnesota; Hybrid; USD 38,000 - 52,000; Full time

Job summary

Treasure Island Resort & Casino in Welch, MN is seeking an Administrative Assistant to provide professional support to the executive team, handle correspondence, schedule meetings, and maintain confidential files. You will answer calls, screen inquiries, manage office supplies, prepare reports, and assist with mailroom duties while upholding company policies and delivering excellent guest service.

Candidates should be detail-oriented, highly organized, proficient in Microsoft Office, and able to

Qualifications

• 2 year degree in Business Administration, Communications or related field, or 4 years equivalent Administrative Assistant experience.
• Strong proficiency in Microsoft Office and Windows.
• Excellent verbal, written and interpersonal communication skills.
• Able to type 50 wpm.

Responsibilities

• Provide administrative services such as preparation, processing, review and distribution of correspondence, meeting minutes, documents, letters, reports, copies, etc. in a professional and confidential manner.
• Answer and screen phone calls forwarding them to the appropriate individuals.
• Organize and maintain office filing system, monitor / order supplies and maintain executive management’s calendars.
• Update, maintain and distribute department information such as organization charts, phone list and department emergency contact information.
• Keep current on Treasure Island administrative systems, industry related office automation and policies and procedures.
• Provide mailroom support by sorting incoming mail and sending mail out.
• Assist with administrative projects and tasks as assigned.
• Coordinate computers and files for weekly Council meetings as needed.

Skills

Detail-oriented

Organized

Multitasking

Microsoft Office

Communication

Education

2-year degree in Business Administration

4 years equivalent Administrative Assistant experience

Tools

Windows

Microsoft Office

Job description

Treasure Island Resort & Casino
Welch, MN 55089, USA

Description

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Provide administrative services such as preparation, processing, review and distribution of correspondence, meeting minutes, documents, letters, reports, copies, etc. in a professional and confidential manner
• Answer and screen phone calls forwarding them to the appropriate individuals
• Organize and maintain office filing system, monitor / order supplies and maintain executive management’s calendars
• Update, maintain and distribute department information such as organization charts, phone list and department emergency contact information
• Keep current on Treasure Island administrative systems, industry related office automation and policies and procedures
• Provide mailroom support by sorting incoming mail and sending mail out
• Assist with administrative projects and tasks as assigned
• Follow up with guests Info search comments
• Order supplies through Great Plains for various business units
• Coordinate computers and files for weekly Council meetings as needed

KNOWLEDGE AND CERTIFICATION, SKILLS AND ABILITIES

Knowledge and Certification

Required:

• 2 year degree in Business Administration, Communications or related field or 4 years equivalent Administrative Assistant experience

Skills

Required:

• Accurate and detail-oriented
• Highly organized and ability to adapt quickly to changing priorities
• Strong computer skills Microsoft Office (Word, Excel and Outlook) and Windows
• Excellent verbal, written and interpersonal communication skills
• Excellent problem-solving skills
• Proven to accurately type 50 wpm

Abilities

Required:

• Ability to work fast and efficiently
• Ability to follow established dress code policies and practice good personal hygiene
• Ability to interact with guests, coworkers and management in a professional and courteous manner
• Ability to independently complete multiple tasks in a professional manner
• Ability to serve both internal and external customers
• Ability to speak in a clear, concise and pleasant voice

REQUIRED TRAINING

• Treasure Island guest service training
• Any position-related training as determined by division director

PHYSICAL DEMANDS

• Must be able to sit for long periods of time with occasional amounts of walking and standing
• Must have the ability to independently lift up to 10+ pounds occasionally
• Must be able to perform repetitive hand and wrist motions

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.