Executive Support & Scheduling Specialist | Hybrid

Duke Health; Durham (NC); Hybrid; USD 52,000 - 66,000; Full time

Job summary

Duke Health is seeking an Administrative Assistant to provide high-level support to a department or group of senior leaders. This hybrid local position may require up to two on-site days weekly, with duties spanning calendar management, meeting logistics, and confidential communications.

This role requires strong MS Office and SAP proficiency, excellent calendar coordination, and the ability to handle multiple priorities with discretion.

Qualifications

• Five years of progressively complex administrative support.
• Advanced proficiency in Microsoft Office and calendar management.
• Experience using SAP and managing executive calendars.

Responsibilities

• Screen executive leaders’ appointments and prioritize calendars.
• Prepare agendas for meetings and coordinate logistics.
• Collaborate to manage complex calendars and scheduling.
• Arrange catering and on-site meeting setup when required.
• Prepare formal correspondence and minutes for distribution.
• Anticipate needs and provide information to support goals.
• Develop presentation materials and complex reports.
• Handle confidential information with discretion.
• Represent DHTS on internal or external committees.
• Provide backup coverage for Administrative Assistants.

Skills

MS Office

Calendar management

Executive support

Education

HS diploma

Two years college

Tools

SAP

Outlook

Job description

Duke Health is seeking an Administrative Assistant to provide high-level support to a department or group of senior leaders. This hybrid local position may require up to two on-site days weekly, with duties spanning calendar management, meeting logistics, and confidential communications.

This role requires strong MS Office and SAP proficiency, excellent calendar coordination, and the ability to handle multiple priorities with discretion.