Executive Support & Project Coordination Specialist

Jobtailor; New Jersey; On-site; USD 60,000 - 75,000; Full time

Job summary

Jobtailor is seeking an administrative professional to provide executive-level support in New Jersey. The role emphasizes high-level communication, project management, and cross-department collaboration to coordinate meetings and joint projects.

The position involves preparing reports, presentations, and official documents, managing office supplies across multiple locations, and handling expense reporting with approvals.

Qualifications

• Associate's degree or equivalent and prior experience supporting an executive level position required or combination of education and experience in a related field.
• Experience with and strong knowledge of Microsoft products required.
• Must demonstrate success in the following skills: written and verbal communication, project management and execution, prioritization of multiple tasks, flexibility, innovative thinking, and the ability to learn and apply new tools.
• Ability to work well independently and as a team.
• Successfully pass a pre-employment (post offer) background check and drug screening.

Responsibilities

• Provide administrative support through high levels of communication, effective prioritization, project management, and execution.
• Collaborate with internal departments to coordinate joint meetings and support joint projects, ensuring streamlined communication.
• Plan and coordinate meetings.
• Assist with the preparation of reports, presentations, and official documents.
• Order and maintain office supplies for multiple locations.
• Manage expense reporting, including approvals and tracking.
• Plan travel arrangements for supported staff, including hotels, airline reservations, and rental cars.
• Direct visitors to the appropriate person and office.
• May require minimal travel up to 5%.

Skills

Project Management

Written Communication

Verbal Communication

Prioritization

Flexibility

Innovative Thinking

Team Collaboration

Education

Associate's Degree

Tools

Microsoft Office Suite

Word

Excel

PowerPoint

Job description

Jobtailor is seeking an administrative professional to provide executive-level support in New Jersey. The role emphasizes high-level communication, project management, and cross-department collaboration to coordinate meetings and joint projects.

The position involves preparing reports, presentations, and official documents, managing office supplies across multiple locations, and handling expense reporting with approvals.