Executive Support & Operations Coordinator (Hybrid)

American-Arbitration-Association; New York (NY); Hybrid; USD 72,000 - 77,000; Full time

Benefits offered by this job

Hybrid work arrangement

Comprehensive benefits

Paid time off

Job summary

American Arbitration Association in New York's Financial District seeks an Administrative Assistant to support executive leadership with high-level administrative tasks in a hybrid work model. You will manage calendars, prepare reports, and coordinate cross-functional activities while safeguarding sensitive information.

The role requires strong organizational skills, attention to detail, and effective communication across departments.

Qualifications

• Associate degree or equivalent experience with administrative support background.
• Strong organizational and time management abilities with attention to detail.
• Discretion handling sensitive information and files.
• Excellent verbal and written communication across levels.

Responsibilities

• Provide high-level administrative support to executive leadership.
• Coordinate meetings, conferences, and events, including logistics.
• Maintain databases, files, and records with accuracy and data integrity.
• Prepare reports, presentations, and correspondence for senior leadership.
• Support cross-functional initiatives and monitor project progress.

Skills

Organizational skills

Time management

Verbal communication

Written communication

Discretion / confidentiality

Multitasking

Education

Associate degree

Tools

Microsoft Office

Job description

American Arbitration Association in New York's Financial District seeks an Administrative Assistant to support executive leadership with high-level administrative tasks in a hybrid work model. You will manage calendars, prepare reports, and coordinate cross-functional activities while safeguarding sensitive information.

The role requires strong organizational skills, attention to detail, and effective communication across departments.