Executive Support & Operations Coordinator

Healthnet Aeromedical Services Inc; East Side (WV); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Premium-free Medical, Dental, Vision,

Life Insurance & AD&D

Employee Wellness Program

Full Flight Academy training

Job summary

HealthNet Aeromedical Services seeks an experienced Executive Assistant to support the President/CEO and leadership team. The role ensures efficient operation of the administrative office and handles meetings, travel arrangements, and confidential matters with discretion.

Primary duties include calendar management, scheduling, document preparation, and liaison with external partners. This onsite role requires strong organizational skills and proficiency with Microsoft Office in a fast-paced

Qualifications

• Completion of an accredited certificate or associate degree in business operations or related field.
• Completion of an accredited bachelor’s degree in business operations or related field.
• Three years of position-related experience in a corporate environment.
• Proficiency with Microsoft Office suite

Responsibilities

• Manages and ensures timely administrative functions for executive leaders.
• Manages schedule for executive leaders.
• Maintains calendar of events for HealthNet corporate activities and administrative deadlines.
• Coordinates travel for executive leaders and other staff members.
• Maintains receipts for President/CEO and reconciles administrative office credit card statements.
• Coordinates and schedules on-site and off-site corporate meetings and training events.
• Manages regional and national conference arrangements and expense reporting for leadership team.
• Assists with preparation and distribution of documents and meeting minutes for Board of Directors and committees.
• Manages clerical aspects of accreditation and licensure processes, coordinating workflows to completion.
• Liaises with individuals/organizations requesting documents and with contracted service providers as needed.

Skills

Microsoft Office

Education

Associate/Certificate in business operations

Bachelor’s degree in business operations

Job description

HealthNet Aeromedical Services seeks an experienced Executive Assistant to support the President/CEO and leadership team. The role ensures efficient operation of the administrative office and handles meetings, travel arrangements, and confidential matters with discretion.

Primary duties include calendar management, scheduling, document preparation, and liaison with external partners. This onsite role requires strong organizational skills and proficiency with Microsoft Office in a fast-paced