Executive Support & Operations Coordinator

Texas A&M University; College Station (TX); On-site; USD 39,000 - 74,000; Full time

Job summary

Texas A&M University System Offices in College Station, Texas, seeks a Senior Administrative Coordinator I to deliver high‑level executive support for System leadership. You will manage complex calendars, coordinate intricate travel, and oversee expense reporting to ensure seamless operations.

The role requires a Bachelor's degree or equivalent and six years of related experience, plus strong planning, organization, and interpersonal skills.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• Six years of related experience.
• Ability to organize work effectively with discretion and independent judgment.

Responsibilities

• Provides high-level executive support to System leadership.
• Manages executive calendars, coordinates travel, and oversees expense reporting.
• Monitors timelines, tracks deliverables, and prepares specialized reports.
• Drafts, proofs, and compiles briefing materials and meeting minutes.
• Maintains secure storage of confidential documents and materials.
• Executes procurement card transactions and reconciles monthly purchase logs.
• Manages external vendor contracts, invoices, and billing discrepancies.
• Coordinates system-wide leadership meetings and long-range planning.

Skills

Word processing

Spreadsheet

Database

Presentation

Discretion

Independent judgment

Interpersonal skills

Planning and organization

Multitasking

Travel coordination

Education

Bachelor's degree or equivalent

Six years of related experience

Job description

Texas A&M University System Offices in College Station, Texas, seeks a Senior Administrative Coordinator I to deliver high‑level executive support for System leadership. You will manage complex calendars, coordinate intricate travel, and oversee expense reporting to ensure seamless operations.

The role requires a Bachelor's degree or equivalent and six years of related experience, plus strong planning, organization, and interpersonal skills.