Executive Support & Operations Assistant

Salas O'Brien; Charlotte (NC); On-site; USD 33,000 - 41,000; Full time

Job summary

Salas O’Brien is seeking an Administrative & Executive Support focused role in Charlotte, NC. You will assist with scheduling, drafting materials, and coordinating calendar activities for senior leadership, while also supporting onboarding, accounting, and event planning efforts.

The position emphasizes confidentiality, strong communication, and hands-on learning across operations. A flexible schedule supports academic commitments, with base salary aligned to local market rates.

Qualifications

• Currently enrolled in or recently graduated from a college program in Business Administration, or a related field.
• 3+ years of relevant work experience is required.
• Strong organizational and time management skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office (Outlook, Excel, PowerPoint, SharePoint) and willingness to learn new platforms.
• A proactive, self-motivated approach with attention to detail.

Responsibilities

• Assist with scheduling and coordinating meetings for executive leadership.
• Draft agendas, presentations, and meeting minutes.
• Organize executive calendars and appointment tracking.
• Conduct research and compile data for reports or special projects.
• Coordinate office organization, supplies, and facility needs.

Skills

Organizational skills

Time management

Written communication

Verbal communication

Microsoft Office

Willingness to learn new platforms

Education

Business Administration or related field

Tools

Outlook

Excel

PowerPoint

SharePoint

Job description

Salas O’Brien is seeking an Administrative & Executive Support focused role in Charlotte, NC. You will assist with scheduling, drafting materials, and coordinating calendar activities for senior leadership, while also supporting onboarding, accounting, and event planning efforts.

The position emphasizes confidentiality, strong communication, and hands-on learning across operations. A flexible schedule supports academic commitments, with base salary aligned to local market rates.