Executive Support & Office Coordinator

Fisher Investments; Irvine (CA); On-site; USD 50,000 - 80,000; Full time

Benefits offered by this job

100% paid medical, dental and vision

50% 401(k) match

20 days of PTO and 10 holidays

Family support programs

Job summary

Fisher Investments in Irvine, CA is seeking an Office Manager to support Regional Vice Presidents with correspondence, appointments, and administrative tasks. The role emphasizes excellent customer service and professional communication in an in-office setting.

Requirements include 2+ years in office management or reception, proficiency with Word, Excel, and Outlook, and strong organizational skills. A discretionary bonus is possible based on performance.

Qualifications

• 2+ years of office management, reception, or similar work experience.
• Professional and engaging communication.
• Familiarity with Word, Excel, Outlook.
• Maintain composure and presence of mind when working with volatile customers.
• Strong professional orientation towards client service.

Responsibilities

• Schedule/coordinate meeting spaces for potential clients and maintain office calendars.
• Answer and screen incoming calls to corporate reception lines.
• Route incoming calls to the appropriate party, ensure all calls are answered timely and satisfactorily.
• Keep the office tidy, maintain inventory, and handle administrative tasks such as mail, faxing and filing.
• Assist our Regional Vice Presidents with correspondence, appointments, and administrative tasks.
• Maintain awareness of vendors or non-client persons in office area.
• Handle administrative and operational responsibilities that support team goals, and assist with a variety of special projects.

Skills

Office management

Reception experience

Communication

Autonomy

Confidentiality

Organizational skills

Time management

Client service

Professional presence

Tools

Word

Excel

Outlook

Job description

Fisher Investments in Irvine, CA is seeking an Office Manager to support Regional Vice Presidents with correspondence, appointments, and administrative tasks. The role emphasizes excellent customer service and professional communication in an in-office setting.

Requirements include 2+ years in office management or reception, proficiency with Word, Excel, and Outlook, and strong organizational skills. A discretionary bonus is possible based on performance.