Executive Support Manager — Strategic Admin & Travel Lead

Burnett Specialists Staffing | Recruiting; Houston (TX); On-site; USD 120,000 - 130,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

401(k) with company match

Paid Time Off

Stable, long-term career opportunity

Job summary

Burnett Specialists Staffing | Recruiting seeks an Executive Support Manager to provide comprehensive support to a dynamic CEO. The role blends executive business support with select personal assistance, handling confidential information with discretion.

The ideal candidate will manage calendars, coordinate travel, prepare materials, and liaise with teams and partners. Strong judgment, organization, and multi-tasking are essential in a fast-paced environment.

Qualifications

• Bachelor's degree is required.
• Experience supporting C-level executives in an executive assistant or executive support role.
• Strong experience with complex calendar management, travel coordination, and executive communications.
• Extensive experience preparing and reconciling executive expense reports and corporate credit card statements.
• Experience handling confidential information with professionalism and sound judgment.
• Advanced Microsoft Office skills, particularly Outlook, Excel, Word, and PowerPoint.
• Experience with ERP, accounting, or expense management systems.
• Exceptional organizational, communication, and multitasking abilities.
• Ability to adapt quickly in a fast-moving environment with changing priorities.
• Experience providing both corporate executive support and personal executive assistance

Responsibilities

• Manage a complex executive calendar, scheduling meetings, appointments, and priorities.
• Coordinate domestic and international travel arrangements, including detailed itineraries.
• Prepare executive correspondence, reports, presentations, agendas, and meeting materials.
• Attend meetings as needed, document action items, and follow up to ensure completion.
• Serve as a trusted liaison between the CEO and internal teams, clients, and external partners.
• Handle highly confidential business and personal information with discretion.
• Prepare and reconcile executive expense reports.
• Review and reconcile corporate credit card activity for accuracy and policy compliance.
• Assist with budgeting, invoice processing, vendor coordination, and financial documentation.
• Maintain organized records and ensure administrative accuracy.
• Coordinate executive meetings, company events, and special projects.
• Improve administrative processes and workflows to enhance operational efficiency.
• Support cross-functional initiatives and ensure projects remain on schedule.
• Maintain business records, files, and important documentation.

Skills

Executive support

C-level support

Calendar management

Travel coordination

Communication skills

Education

Bachelor's degree

Tools

Microsoft Office

ERP systems

Job description

Burnett Specialists Staffing | Recruiting seeks an Executive Support Manager to provide comprehensive support to a dynamic CEO. The role blends executive business support with select personal assistance, handling confidential information with discretion.

The ideal candidate will manage calendars, coordinate travel, prepare materials, and liaise with teams and partners. Strong judgment, organization, and multi-tasking are essential in a fast-paced environment.