Executive Support Lead, President’s Office (Onsite)

Baylor College of Medicine; Houston (TX); On-site; USD 63,000 - 75,000; Full time

Job summary

The Senior Coordinator, Executive Support in the Office of The President at Baylor College of Medicine provides high-level administrative and operational support onsite in Houston, coordinating calendars, travel, reports, and confidential tasks while liaising with college leadership and administrative offices across the institution.

The role requires strong written and verbal communication, professionalism, and discretion; a High School diploma or GED with four years of experience is required,

Qualifications

• High School diploma or GED is required.
• Four years of relevant experience required.
• Bachelor's Degree preferred.
• Experience supporting C-Suite level executives is preferred.
• Proficiency with Microsoft Office Suite is preferred.

Responsibilities

• Demonstrates professionalism in managing the Office of the President's daily operations, including calendar and travel management, meetings, and events.
• Assists with the preparation and organization of reports, presentations, and documents ensuring accuracy and professionalism.
• Organizes and facilitates meetings, including agendas, audiovisual setup, catering, and follow-up on action items.
• Supports faculty and staff recruitment activities.
• Processes requisitions, purchase orders, travel reimbursements, expense reports and procurement.
• Maintains organized files and records, both electronic and paper-based.

Skills

Calendar management

Travel coordination

Verbal and written communication

Discretion and confidentiality

Education

Bachelor's degree (preferred)

Tools

Microsoft Office Suite

Job description

The Senior Coordinator, Executive Support in the Office of The President at Baylor College of Medicine provides high-level administrative and operational support onsite in Houston, coordinating calendars, travel, reports, and confidential tasks while liaising with college leadership and administrative offices across the institution.

The role requires strong written and verbal communication, professionalism, and discretion; a High School diploma or GED with four years of experience is required,