Executive Support & Facilities Specialist

Marsh; Town of Florida (NY); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Generous time off

Tuition reimbursement

Hybrid work

Charitable match programs

Stock purchase

Job summary

Marsh McLennan Agency (MMA) is seeking a Business Support Specialist to manage on-site operations, support senior leadership, and coordinate facilities, meetings, and events. You will help optimize processes, handle travel and expenses, and serve as the main point of contact for location needs.

The role emphasizes strong communication, organization, and proactive problem-solving to deliver excellent service to colleagues and clients at our Palm Beach Gardens site.

Qualifications

• High school diploma or equivalent.
• At least 2 years of experience in a similar role within a professional office setting.
• Intermediate proficiency with MS Office.
• Ability to analyse and prioritize a variety of tasks and deadlines.
• Strong communication and interpersonal skills with a positive attitude.
• Well organized, detail-oriented, deadline-driven and self-motivated.

Responsibilities

• Advanced internal client service especially on escalated issues.
• Support local strategic leadership with travel, expenses, and business-related needs.
• Set up meeting rooms and support events to help colleagues execute.
• Provide documentation, procedures, and financial support for the location.
• Manage vendor relationships and facilities-related tasks.
• Oversee deliverables to ensure accuracy and timeliness.

Skills

High school diploma

2+ years experience

MS Office

Task prioritization

Communication

Organization

Education

Bachelor’s degree (optional)

Tools

MS Office

Job description

Marsh McLennan Agency (MMA) is seeking a Business Support Specialist to manage on-site operations, support senior leadership, and coordinate facilities, meetings, and events. You will help optimize processes, handle travel and expenses, and serve as the main point of contact for location needs.

The role emphasizes strong communication, organization, and proactive problem-solving to deliver excellent service to colleagues and clients at our Palm Beach Gardens site.