Executive Assistant to VP, Development & Events

Baby2baby Events; Los Angeles (CA); On-site; USD 30,000 - 36,000; Full time

Benefits offered by this job

Equal Opportunity Employer

Job summary

Baby2Baby is seeking a Development Assistant to support the Vice President of Development in Los Angeles. The role covers Development, Events, and Volunteer & Community, with daily calendar management, meeting prep, and cross-team coordination.

Working on-site 4–5 days a week, you will prepare materials, track priorities, and provide administrative support including travel and expense reports. A Bachelor’s degree and 3+ years of relevant experience are required.

Qualifications

• Bachelor’s Degree required.
• 3+ years of administrative or coordination experience.
• Strong organizational and multi-tasking abilities.
• Proficiency with MS Office and Google Suite; Airtable and CRM preferred.

Responsibilities

• Manages the VP’s calendar and scheduling across Development, Events, and Volunteer & Community.
• Prepares agendas and materials, takes notes, and tracks follow-ups to completion.
• Supports cross-team information flow and prepares leadership materials.
• Handles travel arrangements, expense reports, and correspondence.

Skills

Calendar management

Scheduling

Communication

Organization

Discretion

Team collaboration

Problem solving

Education

Bachelor’s Degree

Tools

MS Office

Google Suite

Airtable

CRM

Job description

Baby2Baby is seeking a Development Assistant to support the Vice President of Development in Los Angeles. The role covers Development, Events, and Volunteer & Community, with daily calendar management, meeting prep, and cross-team coordination.

Working on-site 4–5 days a week, you will prepare materials, track priorities, and provide administrative support including travel and expense reports. A Bachelor’s degree and 3+ years of relevant experience are required.