Executive Support and Front Office Manager

Phase2 Technology; Chantilly (VA); On-site; USD 62,000 - 141,000; Full time

Benefits offered by this job

Health benefits

Paid leave

Tuition assistance

Professional development

Job summary

Booz Allen Hamilton is seeking an Executive Support and Front Office Manager to support policy and strategy senior leaders. You will coordinate schedules, meetings, actions, and protocol, and manage records and onboarding processes for team members.

You will also help develop the team's internal SharePoint portal for collaboration, act as an action officer for organization systems, and coordinate responses and tracking to ensure timely execution.

Qualifications

• 3+ years in a program or project office in management or administrator role.
• Experience with project coordination, knowledge management, strategic communications, and information management.
• Experience using Microsoft Office products, including Project, Word, PowerPoint, and Excel, and SharePoint.
• TS/SCI clearance with a polygraph and HS diploma or GED.

Responsibilities

• Coordinate schedules, meetings, actions, and protocol for senior leaders.
• Manage onboarding processes and records for team members.
• Develop and maintain an internal SharePoint portal for collaboration and staff tracking.
• Serve as an action officer and coordinator for organization action systems, including assignment, tracking, and response coordination.

Skills

Project coordination

Knowledge management

Strategic communications

Information management

MS Office

TS/SCI clearance with polygraph

Education

HS diploma or GED

Bachelor's degree

Records Management Certification

Tools

SharePoint

Job description

Job Number: R0247357

Executive Support and Front Office Manager

The Opportunity:

Serve as an Executive Assistant and Front Office Manager to policy and strategy senior leader front office clients, including coordination of schedules, meetings, actions, and protocol. Provide records management, policy review, coordination of the onboarding process for team members, and work with the government contracting officer representative. Capture, maintain, and advise on onboarding processes and procedures.Assist with the development of the team's internal SharePoint portal for collaboration, including staff tracking for information sharing and management needs. Act as a fully trained action officer and coordinator for organization action systems, including assignment, tracking, and response coordination and submission.

Join us. The world can't wait.

You Have:

• 3+ years of experience in a program or project office in management or administrator role
• Experience with project coordination, including knowledge management, strategic communications, and information management
• Experience using Microsoft Office products, including Project, Word, PowerPoint, and Excel
• Experience using SharePoint
• TS/SCI clearance with a polygraph
• HS diploma or GED
• Ability to obtain a Records Management Certification such as Certified Records Manager, Certified Records Analyst, or CIPP Certification, within 6 months of start date

Nice If You Have:

• 5+ years of experience in a program or project office in management or administrator role
• 3+ years of experience in the IC or DoW
• Experience with administrative support in an IC or DoW office
• Experience as an executive officer, military staff officer, or action staff officer
• Ability to work independently and as a front-office team member
• Bachelor's degree
• Records Management Certification

Clearance:

Applicants selected will be subject to a security investigation and may need to meet eligibility requirements for access to classified information ; TS/SCI clearance with polygraph is required.

Compensation

At Booz Allen, we celebrate your contributions, provide you with opportunities and choices, and support your total well-being.

• Our offerings include health, life, disability, financial, and retirement benefits, as well as paid leave, professional development, tuition assistance, work-life programs, and dependent care.
• Our recognition awards program acknowledges employees for exceptional performance and superior demonstration of our values.
• Full-time and part-time employees working at least 20 hours a week on a regular basis are eligible to participate in Booz Allen's benefit programs.
• Individuals that do not meet the threshold are only eligible for select offerings, not inclusive of health benefits.
• We encourage you to learn more about our total benefits by visiting the Resource page on our Careers site and reviewing Our Employee Benefits page.

Salary at Booz Allen is determined by various factors, including but not limited to location, the individual's particular combination of education, knowledge, skills, competencies, and experience, as well as contract-specific affordability and organizational requirements. The projected compensation range for this position is $62,000.00 to $141,000.00 (annualized USD). The estimate displayed represents the typical salary range for this position and is just one component of Booz Allen's total compensation package for employees. This posting will close within 90 days from the Posting Date.

Identity Statement

As part of the hiring process, we will ask you to complete an identity verification process that leverages advanced biometrics and artificial intelligence to ensure authenticity and protect against identity fraud. You are expected to be on camera during interviews and assessments. We reserve the right to take your picture to verify your identity and prevent fraud.

Candidate AI Usage Policy

AI is a part of our daily work at Booz Allen, and we are committed to the responsible and ethical use of AI tools. However, we want to ensure a fair candidate process based on your own skills and knowledge. As part of this commitment, the use of artificial intelligence (AI) or other tools to assist with responses during interviews (whether in-person or virtual) is prohibited unless permission is explicitly provided.

Work Model

Our people-first culture prioritizes the benefits of collaboration, whether it occurs in person or virtually. To support engagement and effective communication, employees working virtually are generally expected to have their cameras on during meetings.

• Remote: If this position is listed as remote, there may still be occasions when you are required to work in person at a Booz Allen or customer facility.
• Hybrid: If this position is listed as hybrid, you will be expected to work from a Booz Allen facility frequently, in alignment with leadership expectations and the needs of the role. You may also be required to work from or visit a customer facility.
• Onsite: If this position is listed as onsite, work will primarily be performed at a Booz Allen office or customer facility, where employees will collaborate directly with colleagues and customers as required by the role.

Commitment to Non-Discrimination

All qualified applicants will receive consideration for employment without regard to disability, status as a protected veteran or any other status protected by applicable federal, state, local, or international law.