Executive Support Administrator — TS/SCI

Patriot Group International; Chantilly (VA); On-site; USD 75,000 - 95,000; Full time

Job summary

Patriot Group International, in Chantilly, VA, seeks a Principal Support Administrator to provide executive-level support to principals, manage calendars, coordinate travel, and liaise with internal and external stakeholders to enable mission readiness and secure operations. This role reports to the Program Manager and requires TS/SCI with polygraph.

The candidate will handle scheduling, briefing preparation, travel logistics, and compliance duties, supporting performance across the organization

Qualifications

• Four to five years of progressively responsible administrative support experience.
• 1–2 years of executive-level administrative support experience.
• Proficient in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel).
• Ability to manage travel arrangements and logistics.
• Excellent written and verbal communication.

Responsibilities

• Proactively manage the principal's calendar, aligning with mission priorities and organizational responsibilities.
• Coordinate with internal and external stakeholders to resolve scheduling conflicts with discretion.
• Adjust schedules to accommodate shifting priorities and communicate changes.
• Ensure designated alternates are identified and informed for meetings the principal cannot attend.
• Anticipate principal's meeting needs; gather background materials from internal/external sources.
• Prepare briefing and meeting materials for accuracy and highlight key content.
• Coordinate venues, logistics, security, transportation, and parking for meetings.
• Coordinate all travel logistics, including itineraries, lodging, passports/visas, and travel documentation.
• Use internal systems to book transportation and lodging; submit and track travel and TDY requests.
• Ensure immunizations are current by coordinating with Sponsor medical; schedule appointments.
• Prepare travel vouchers and accounting for the principal's review and submission.
• Submit required reporting documentation and monitor compliance for the principal.
• Track training requirements; remind the principal of deadlines and completion status.
• Manage daily office operations; streamline workflows and track actions.
• Coordinate with staff to ensure seamless operations across support functions.
• Oversee mail handling, supply management, equipment troubleshooting, and room scheduling.
• Serve as Time & Attendance timekeeper; ensure timely certification and compliance.
• Facilitate check-in/out processes for staff; manage access permissions and contact directories.
• Coordinate internal office events such as All Hands meetings and off-site functions.
• Other duties as required or delegated by the Program Manager

Skills

Time management

Communication

Analytical thinking

Research skills

Collaboration

Negotiation

Education

High school diploma

Associate or Bachelor's degree

Tools

Microsoft Office

Job description

Patriot Group International, in Chantilly, VA, seeks a Principal Support Administrator to provide executive-level support to principals, manage calendars, coordinate travel, and liaise with internal and external stakeholders to enable mission readiness and secure operations. This role reports to the Program Manager and requires TS/SCI with polygraph.

The candidate will handle scheduling, briefing preparation, travel logistics, and compliance duties, supporting performance across the organization