Principal Support Administrator

Automatic Data Processing, Inc.; Chantilly (VA); In loco; USD 60.000 - 90.000; Tempo pieno

Descrizione del lavoro

Patriot Group International Inc. in the Northern Virginia area seeks a Principal Support Administrator to provide direct executive administrative support to a principal or group of principals, interfacing with executives and staff to maintain mission readiness and operational efficiency.

You will manage calendars, travel logistics, briefing materials, and various admin tasks, while coordinating with internal and external stakeholders to sustain seamless office operations and secure venue,

Competenze

• Must have a high school diploma and 4–5 years of progressively responsible administrative support experience, including executive-level support.
• Extensive working knowledge of Microsoft Office Suite (Outlook, Word, PowerPoint, Excel) to format and present materials.
• Experience supporting travel planning and scheduling activities.
• Strong command of clear and concise written and verbal communication for moderately complex topics.
• Strong analytical skills and proficient research using internal and external sources.

Mansioni

• Manage principal's calendar to align with mission priorities and responsibilities.
• Coordinate with stakeholders to resolve scheduling conflicts with discretion.
• Adjust schedules to shifting priorities and communicate changes.
• Identify alternates for meetings the principal cannot attend.
• Prepare briefing materials and background information for meetings.
• Arrange venues, logistics, security, transportation, and parking.
• Coordinate travel logistics, including itineraries, lodging, passports/visas, and TDY requests.
• Prepare travel vouchers and routing for principal's review.
• Monitor compliance and submit required reporting documentation.
• Track training requirements and deadlines for the principal.
• Manage daily office operations and streamline workflow across support functions.
• Coordinate internal office events and All Hands meetings.

Conoscenze

Calendar management

Executive support

MS Office Suite

Travel coordination

Clear communication

Written communication

Analytical thinking

Team collaboration

Time management

Problem solving

Formazione

High school diploma

Associate or Bachelor's degree (preferred)

Strumenti

Microsoft Office Suite

Descrizione del lavoro

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Anchor Full Time Mission Support Chantilly, VA, US

30+ days ago Requisition ID: 1410

Position Type: Full-Time, Exempt

Work Location: Chantilly, VA; McLean, VA

Clearance: TS/SCI with polygraph

Shift: M-F 9A-5P

Patriot Group International Inc. (PGI), voted #1 Best Place to Work by Virginia Business Magazine and the Best Companies Group, offers an unrivaled hybrid of specialized services by combining security and risk management disciplines with a special operations and intelligence perspective.

We are looking to hire a Principal Support Administrator to join our team in the Northern Virginia area, where we provide the delivery of advanced IT hardware, mission-critical services, and integrated technology solutions to key branches of the U.S. government—including the Army, Navy, and Air Force—supporting their operational readiness, cybersecurity posture, and digital transformation initiatives. This position reports to the Program Manager.

Principal Support work entails providing direct executive administrative support to a principal or group of principals whose scope of responsibility, span of influence, and impact requires this position to initiate outreach and interactions primarily with executives and other personnel internal and external to the organization.

The Principal Support Administrator will be responsible for the following:

• Proactively manage the principal's calendar, aligning with mission priorities and organizational responsibilities.
• Coordinate with internal and external stakeholders to resolve scheduling conflicts using sound protocol and discretion.
• Adjust schedules to accommodate shifting priorities, independently resolving conflicts and communicating changes.
• Ensure designated alternates are identified and informed for meetings the principal cannot attend.
• Anticipate principal's meeting needs; research and gather background materials from internal/external sources.
• Compile and review briefing and meeting materials for accuracy, highlighting key content.
• Determine and arrange appropriate venues, logistics, and security (e.g., A/V, access, clearances, transportation, parking).
• Coordinate all travel logistics, including itineraries, lodging, passports/visas, and travel documentation.
• Use internal systems to book transportation and lodging; submit and track travel and TDY requests.
• Ensure immunizations are current by coordinating with Sponsor medical; schedule appointments if needed.
• Prepare travel vouchers and accounting for the principal's review and submission.
• Submit required reporting documentation and monitor compliance on behalf of the principal.
• Track training requirements; advise and remind the principal of deadlines and completion status.
• Manage daily office operations; streamline workflows, track administrative actions, and follow up on key tasks.
• Coordinate with staff to ensure seamless operations across support functions.
• Oversee support tasks, including mail handling, supply management, equipment troubleshooting, and room scheduling.
• Serve as Time & Attendance (T&A) timekeeper; ensure timely certification and compliance.
• Facilitate check-in/out processes for staff; manage access permissions and update contact directories.
• Coordinate internal office events such as All Hands meetings and off-site functions.
• Other duties as required or delegated by the Program Manager

Required Qualifications:

• Must possess a high school diploma
• Four to five (4-5) years of progressively responsible administrative support experience with at least one to two (1-2) years of administrative support at the executive level.
• Extensive working knowledge of Microsoft Office Suite applications (Outlook, Word, PowerPoint, and Excel) and other tools in order to format and adapt submitted correspondence for ease of presentation.
• Working knowledge of travel activities to support planning and scheduling of travel arrangements.
• Ability to communicate clearly and concisely, sufficient to convey moderately complex ideas and information on technical/administrative mission-related issues
• Writing skills sufficient to compose accurate, comprehensive, soft, and hard copy written products on moderately complex or sensitive subjects tailored for the audience.
• Strong analytical skills to evaluate complex and sensitive mission-related issues.Proficient research capabilities using internal systems, the internet, and unconventional sources.
• Effective collaboration skills for working on team projects and cross-functional initiatives.
• Skilled in negotiation and interpersonal communication to resolve technical and administrative issues.
• Highly organized with strong attention to detail; able to plan, track, and execute moderately complex tasks.
• Excellent time management skills to adapt to shifting priorities with minimal guidance.
• Able to assess the nuance and sensitivity of issues, ask critical questions, and take informed action.
• Self-motivated; capable of independently addressing mission-related needs or delegating tasks appropriately.
• Build and maintains professional relationships to support mission execution.
• Flexible and adaptable to evolving work demands and priorities.
• Ability to complete PGI application process, fingerprints, and background investigation.
• Ability to pass a pre-employment drug screening and periodic random drug screening throughout the duration of employment.

Required Security Clearance:

• Minimum of a U.S. Government TS/SCI with Polygraph

Preferred Qualifications

• Associate or Bachelor's degree

Physical Requirements:

• Work is typically performed in an office environment, requiring the use of computer terminals and standard office equipment to accomplish work objectives. The position may require lifting or carrying equipment averaging 50 lbs. Depending upon assignment, shift work and/or occasional local (e.g., within the WMA) and domestic travel may be required.

Patriot Group International Inc. is a global mission support service provider with expeditionary capabilities, providing services to select clients within the intelligence, defense, and private sectors. PGI is a veteran-owned and operated company with experience performing in over 50 countries, including austere and high-threat environments.

DISCLAIMER:

Patriot Group International Inc. is proud to be an affirmative action/Equal Opportunity Employer - Veteran, Disability . PGI provides equal employment opportunity for all persons in all facets of employment. PGI maintains a drug-free workplace and performs pre-employment substance abuse testing and background checks.

If you are a qualified individual with a disability or a disabled veteran and need a reasonable accommodation to use or access our online system, please contact us on our home page.