Executive Support Action Officer

Astrion; Arlington (VA); On-site; USD 100,000 - 140,000; Full time

Job summary

Astrion seeks an Executive Support Action Officer (AO) to support SAF/SQ in Arlington, VA. You will oversee tasking, tracking, and coordination of staff actions across SAF/SQ, ensuring timely responses and policy alignment.

The candidate should hold an active TS/SCI clearance with a bachelor’s degree and 7+ years of directly relevant experience, plus strong writing and executive-support capabilities for fast-paced leadership environments.

Qualifications

• Active TS/SCI clearance required.
• Bachelor’s Degree and 7+ years of directly relevant experience.
• Experience managing staff actions, tasking systems, or correspondence tracking tools.
• Excellent written and verbal communication skills with ability to tailor messaging for diverse audiences.
• Strong organizational, analytical, and problem-solving abilities with attention to detail.

Responsibilities

• Oversee receipt, assignment, tracking, and closure of all internal and external taskers within SAF/SQ.
• Manage staff actions using TMT and related systems to ensure timely coordination.
• Analyze incoming taskers, assign actions, and monitor progress for quality and timeliness.
• Develop, implement, and maintain SOPs for action tracking and reporting.
• Prepare tasker metrics, summaries, and status reports for leadership review.
• Coordinate responses and verify accuracy prior to senior management review or release.
• Draft, proofread, and edit internal and external correspondence and communications.
• Manage records and correspondence per DoD and Air Force directives.

Skills

Active TS/SCI clearance

Executive support

Staff actions experience

Strong written/verbal communication

Attention to detail

Education

Bachelor’s Degree

Tools

Task Management Tool (TMT)

ETMS2

CATMS

Job description

Overview

EXECUTIVE SUPPORT ACTION OFFICER (SAF/SQ)

EXECUTIVE SUPPORT ACTION OFFICER (SAF/SQ)

LOCATION: Arlington, VA

JOB STATUS: Full-Time

CLEARANCE: Active TS/SCI Required

CERTIFICATION: N/A

TRAVEL: Minimal

SALARY: $ 100,000 to 140,000

Astrion is seeking a highly qualified and motivated Executive Support Action Officer (AO) to support the Office of the Assistant Secretary of the Air Force for Space Acquisition and Integration (SAF/SQ) in Arlington, VA. SAF/SQ oversees Department of the Air Force (DAF) space systems acquisition and architecture integration, including coordination with allied, civil, and commercial partners to ensure a unified United States Space Force (USSF) architecture.

These responsibilities are executed in close collaboration with the Chief of Space Operations (CSO) and the USSF staff. SAF/SQ also serves as the Space Service Acquisition Executive (SAE) and provides oversight for the Space Rapid Capabilities Office (SpRCO), Space Systems Command (SSC), and the Space Development Agency (SDA).

SAF/SQ’s Guiding Objectives Are To

• Drive speed into space acquisitions.
• Increase resilience across space architectures.
• Integrate space capabilities with other warfighting domains.
• Enforce disciplined program management practices.
• Ensure space and ground acquisitions are synchronized for operational readiness.

Required Qualifications / Skills

• Active TS/SCI security clearance required.
• Bachelor’s Degree and a minimum of 7 years of directly relevant experience (advanced degree or additional experience may substitute).
• Demonstrated experience managing staff actions, tasking systems, or correspondence tracking tools such as TMT, ETMS2, or CATMS.
• Strong organizational, analytical, and problem-solving abilities with exceptional attention to detail.
• Proficiency with Microsoft Office Suite and standard communication applications.
• Experience supporting senior executives or military leadership across multiple organizational levels.
• Excellent written and verbal communication skills with the ability to tailor messaging for diverse audiences.
• Proven ability to thrive in fast-paced, high-visibility environments with competing priorities.

Preferred Qualifications / Skills

• Experience supporting SAF/SQ, USSF, or similar DoD headquarters organizations.
• Familiarity with DoD task management systems, policy processes, and congressional correspondence.
• Advanced writing and editing skills for executive-level communication.
• Demonstrated adaptability to evolving mission priorities and dynamic work environments.
• Strong interpersonal and teamwork skills supporting collaboration across agencies and stakeholder groups.

Responsibilities

• Oversee and direct the receipt, assignment, tracking, and closure of all internal and external taskers within SAF/SQ.
• Manage staff actions using the Task Management Tool (TMT) and related systems to ensure timely coordination and completion.
• Analyze incoming taskers, assign actions to appropriate staff elements, and monitor progress to ensure quality and timeliness.
• Develop, implement, and maintain standard operating procedures (SOPs) for action tracking and reporting.
• Prepare tasker metrics, summaries, and periodic status reports for leadership review.
• Coordinate responses and verify accuracy prior to senior management review or release.
• Draft, proofread, and edit internal and external correspondence and official communications.
• Manage records and correspondence in accordance with Federal, DoD, and Air Force directives.
• Support briefings, point papers, and policy summaries for leadership.
• Lead, develop, and streamline organizational support functions and Integration Directorate processes.
• Participate in Integrated Product Teams (IPTs), working groups, and task forces.
• Establish and maintain productive working relationships with internal and external stakeholders.