Senior Secretariat Support

U.S. Federal Solutions, Inc.; Arlington (VA); On-site; USD 80,000 - 100,000; Full time

Benefits offered by this job

Paid Medical / Dental / Vision insurance

Employer matching 401K plan

PTO

11 Federal Holidays

Voluntary Short / Long Term Disability

Term Life Insurance

AD&D Insurance

Job summary

U.S. Federal Solutions, Inc. seeks an experienced professional for senior-level secretariat and administrative support at the Office of the Assistant Secretary of the Air Force for Acquisition at the Pentagon. The role involves supporting senior leaders, preparing reports and correspondence, and requires strong organizational skills. A BS/BA degree and active secret security clearance are essential. Benefits include medical insurance, a 401K plan, PTO, and 11 federal holidays. Occasional telework may be approved.

Qualifications

• Active and adjudicated Secret security clearance.
• Experience supporting senior government leaders or working in a military or federal acquisition environment.
• Ability to produce polished, ready-to-send materials.

Responsibilities

• Support SAF/AQ leadership with secretariat and administrative needs.
• Plan and coordinate events, meetings, and visits.
• Prepare correspondence, reports, briefings, and presentations.
• Review documents for compliance, quality, and formatting.
• Track and manage suspense items, project statuses, and workflow actions.
• Manage daily actions within the Task Management Tool (TMT).
• Support travel administration through the Defense Travel System (DTS).
• Assist with budget documentation and preparations.
• Maintain SharePoint and Air Force Portal pages.

Skills

Strong writing and editing skills

Organizational habits

Familiarity with military customs

Experience with TMT, DTS, SharePoint

Education

BS/BA Degree

Tools

Task Management Tool (TMT)

Defense Travel System (DTS)

SharePoint

Standard office software

Job description

USFS is an ISO 9001 management consulting firm with headquarters in the National Capital Region and offices and staff in 12 US states. USFS staff average 10+ years of professional experience, over 80 percent of our staff have bachelor’s degrees, and over half have advanced degrees in business and technology. USFS was founded in 2010 and provides financial management, acquisition management, program management, and data analytic support services to federal and state governments.

Position Overview:

U.S. Federal Solutions is looking for an experienced professional to provide senior-level secretariat and administrative support to the Office of the Assistant Secretary of the Air Force for Acquisition (SAF/AQ). This role supports senior leaders at the Pentagon and involves regular interaction with general officers, senior civilians, and industry executives. It calls for sound judgment, strong communication skills, and a solid understanding of how government processes work.

• Position Description
  Senior Secretariat Support
  U.S. Federal Solutions | Pentagon, Washington, D.C.

• What you’ll do

  • Support SAF/AQ leadership with day-to-day secretariat and administrative needs that keep the organization running smoothly.
  • Plan and coordinate events, meetings, and visits for distinguished guests, securing facilities and ensuring all materials are ready on time.
  • Prepare correspondence, reports, briefings, presentations, and other documents for internal and external audiences, ensuring accuracy and clarity.
  • Review documents that require government signature, checking for compliance, quality, grammar, formatting, and required attachments.
  • Track and manage suspense items, project statuses, and workflow actions so the team meets all deadlines.
  • Distribute correspondence and meeting materials, maintain filing and record systems, and conduct basic research when needed.
  • Manage daily actions within the Task Management Tool (TMT), monitor new tasks, assign them appropriately, and prepare weekly stakeholder updates and status slides.
  • Support travel administration through the Defense Travel System (DTS), preparing authorizations and vouchers for government approval.
  • Assist with budget documentation and preparations for submission cycles as needed.
  • Provide support for VTC setup and coordination, and help maintain the organization’s SharePoint and Air Force Portal pages, including quarterly content updates.

• What you bring

  • Experience supporting senior government leaders or working in a military or federal acquisition environment.
  • Active and adjudicated Secret security clearance
  • BS/BA Degree
  • Strong writing and editing skills, with the ability to produce polished, ready-to-send materials.
  • Familiarity with military customs and courtesies.
  • Strong organizational habits and the ability to manage multiple deadlines in a fast-moving environment.
  • Experience with tools such as TMT, DTS, SharePoint, and standard office software.

If you’re dependable, detail-oriented, and comfortable supporting a high-visibility mission, this role offers the chance to contribute directly to Air Force acquisition priorities at the highest level.

Office Hours:

• 0800 to 1700 Monday through Friday
• Must be local to the Washington D.C. area.
• Occasional telework may be approved in advance by the client though not guaranteed

• Employer-provided paid Medical / Dental / Vision insurance.
• Employer matching 401K plan.
• PTO
• 11 Federal Holidays
• Additionally voluntary benefits to include Short / Long Term Disability, Term Life, and AD&D Insurance.