Executive Studio Assistant – Media & Production Ops

FOX; Los Angeles (CA); On-site; USD 29,000 - 36,000; Full time

Benefits offered by this job

Medical/dental/vision

401(k) plan

Paid time off

Job summary

FOX Creator Studios is seeking an Assistant to provide executive support for a fast-paced environment. The role requires on-site attendance five days a week and the ability to manage multiple tasks with discretion and professionalism.

Key duties include scheduling, travel coordination, managing communications, meeting logistics, tracking dates and budgets, and representing the office to stakeholders. You will edit budgets and PowerPoint decks, organize files, process expenses, onboard vendors

Qualifications

• Bachelor's Degree required.
• 1+ years' experience in a network, studio, or production environment.
• Ability to manage multiple tasks in a fast-paced, confidential setting.
• Excellent oral and written communication.
• Proven organizational skills and attention to detail.
• Professional discretion and integrity.

Responsibilities

• Manage heavy scheduling & calls.
• Coordinate travel and logistics.
• Oversee office communications via mail and email, coordinate meetings, calls and materials.
• Track significant dates including programming, events, and budgets.
• Represent the executive with professionalism and discretion.
• Liaise with HR, Programming, Scheduling, Finance, Legal, Publicity, Marketing and Corporate teams.
• Edit and distribute budget and strategy PowerPoint presentations and charts.
• Sort, track, file, and maintain project drives, calendars, binders, contacts, and confidential documents.
• Process and track expense reports.
• Onboard vendors and employees.
• Process and code vendor invoices.
• Order and maintain office supplies.

Skills

Communication skills

Multi-tasking

Confidentiality

Professional phone manner

Attention to detail

Discretion with confidential info

Proactive / self-starter

Interpersonal skills

Ability to prioritize

Microsoft Excel

Education

Bachelor's Degree

Tools

Adobe Acrobat

Google Docs/Sheets/Slides

Microsoft Excel

PowerPoint

Outlook

Zoom

Job description

FOX Creator Studios is seeking an Assistant to provide executive support for a fast-paced environment. The role requires on-site attendance five days a week and the ability to manage multiple tasks with discretion and professionalism.

Key duties include scheduling, travel coordination, managing communications, meeting logistics, tracking dates and budgets, and representing the office to stakeholders. You will edit budgets and PowerPoint decks, organize files, process expenses, onboard vendors