Executive Strategy & Operations Lead

Minnesota Council of Nonprofits; Minneapolis (MN); On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision coverage

Disability insurance

Life insurance

HSA option

FSA option

Retirement plan match

Paid time off

Paid holidays

Job summary

Pillsbury United Communities seeks an Executive Administrator to provide strategic, operational, and administrative support to the President & CEO. This role serves as a trusted partner, coordinating executive operations and cross-functional projects to improve organizational effectiveness.

The EA will manage calendars, prepare materials, and support board governance while building relationships with staff, partners, and community leaders.

Qualifications

• Five or more years supporting senior executives or complex cross-functional initiatives.
• Experience in nonprofit, philanthropic, public sector, or mission-driven organizations.
• Experience with board governance, organizational initiatives, and project management.
• Experience in community organizing, civic engagement, advocacy, or community development.
• Exceptional organizational, facilitation, and project management skills.
• Excellent written and verbal communication skills adaptive to circumstances and contexts.
• Strong judgment, discretion, and confidentiality.
• Ability to manage competing priorities in a fast-paced environment and work independently.
• Ability to build collaborative relationships across diverse stakeholders.
• Advanced proficiency in Microsoft Office and comfort learning new technologies.
• Flexibility to work evenings and weekends as needed.
• Ability to be creative and flexible.
• Able to build positive, nonjudgmental relationships with community.
• Understanding of appropriate personal boundaries and professional ethics.
• Interest in leadership development and continuous professional growth.

Responsibilities

• Provide strategic calendar management for the President and ELT.
• Prepare briefing materials and coordinate documentation for meetings.
• Coordinate Board governance and executive operations, including meeting materials and logistics.
• Lead and coordinate multiple cross-functional projects with clear milestones.
• Improve administrative systems to strengthen collaboration and accountability.
• Manage executive communications and email workflow.
• Plan and support executive-hosted events and larger organizational events as needed.
• Maintain organized executive records and procurement of resources.
• Identify opportunities to reduce administrative burden and improve workflows.

Skills

Executive support

Project management

Board governance

Nonprofit experience

Communication skills

Discretion & confidentiality

Tools

Microsoft Office

Calendar management

Job description

Pillsbury United Communities seeks an Executive Administrator to provide strategic, operational, and administrative support to the President & CEO. This role serves as a trusted partner, coordinating executive operations and cross-functional projects to improve organizational effectiveness.

The EA will manage calendars, prepare materials, and support board governance while building relationships with staff, partners, and community leaders.