Executive Site Admin – Houston (Onsite)

Lonza; Houston (TX); On-site; Confidential; Full time

Benefits offered by this job

Dynamic working culture

Inclusive workplace

Performance-based compensation

Role-based benefits

Job summary

Lonza in Houston, TX is seeking a Sr. Site Administrative Assistant to support senior leaders on site.

This fully site-based role requires coordinating meetings, travel, events, and confidential executive support that enables close collaboration and precise manufacturing operations. The ideal candidate has a 2-year degree or higher and 5+ years of administrative experience, with strong Microsoft 365 skills.

Qualifications

• Associate or Bachelor’s degree, with 5+ years of Administrative Assistance experience.
• Proficient with Microsoft 365, including PowerPoint, Word, Excel, Teams, CoPilot and Concur Expenses.
• Experience working independently with little to no supervision
• Coordination of meetings, working lunch preparations, executive presentations and additional administrative tasks as needed.
• Exceptional organizational skills with the ability to prioritize multiple tasks seamlessly and with excellent attention to detail.
• Excellent interpersonal skills and the ability to build relationships with diverse collaborator groups.
• Proven ability to identify and resolve problems efficiently; gather and analyze information; develop solutions; use reason and judgment.
• Demonstrates accuracy and thoroughness, looks for ways to improve and promote quality, and applies feedback to improve performance.
• Highly resourceful team player, with the ability to also be extremely effective independently.
• Proven ability to handle confidential information with discretion, adaptable to competing demands, and demonstrate the highest level of customer/client service and response.
• Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment.
• Flexibility to come in early for special events and occasionally stay later to wrap up.

Responsibilities

• Complete a broad variety of administrative tasks with extreme confidentiality.
• Organize events, guest visits, and welcome visitors to the site.
• Arrange complex travel plans, itineraries, reservations, presentation creation/review, agendas, and compile documents for meetings.
• Assist with pre-, during, and post-meeting action item follow-up.
• Coordinate and manage the schedules of SVP and other senior leaders, ensuring availability for collaboration with collaborators and meeting project deadlines.
• Research, prioritize, and follow up on issues and concerns addressed to executives, determining appropriate actions or responses.
• Prioritize conflicting needs; handle matters expeditiously, proactively, and follow through on projects to successful completion under deadline pressures.
• Support expense management and order supplies and materials as needed.
• File and organize documents in electronic systems.
• Perform other duties as assigned.

Skills

Administrative experience 5+ years

Microsoft PowerPoint

Microsoft Word

Microsoft Excel

Microsoft Teams

CoPilot

Concur Expenses

Education

Associate or Bachelor’s degree

Job description

Lonza in Houston, TX is seeking a Sr. Site Administrative Assistant to support senior leaders on site.

This fully site-based role requires coordinating meetings, travel, events, and confidential executive support that enables close collaboration and precise manufacturing operations. The ideal candidate has a 2-year degree or higher and 5+ years of administrative experience, with strong Microsoft 365 skills.