Executive Secretary to the Superintendent & District Clerk

Menands Union Free Sch Dist; City of Albany (NY); On-site; USD 55,000 - 65,000; Full time

Job summary

Menands Union Free School District is seeking a full-time Secretary to the Superintendent, a Civil Service Exempt role that will also be appointed as District Clerk. The position is year-round and involves supporting the Superintendent, managing correspondence, and overseeing district records.

Responsibilities include calendar management, coordinating conferences, Notary services, and assisting with board meetings and transportation coordination.

Qualifications

• High school diploma required; associates or bachelor’s degree preferred.
• Administrative experience in an office setting is required.
• Notary Public license or willingness to pursue upon appointment.
• Strong technology skills with Microsoft and Google应用；experience with student management systems is a plus.

Responsibilities

• Act as confidential administrative assistant to the Superintendent.
• Handle incoming/outgoing correspondence for the Superintendent.
• Process documents for the Superintendent and manage communications.
• Maintain calendar and arrange appointments; coordinate conferences/workshops.
• Prepare for meetings and perform Notary Public services for the District.
• Serve as District Registrar and assist with evening policy committee meetings.

Skills

Administrative experience

Notary Public

MS Office

Google Workspace

Education

Associate or Bachelor’s degree preferred

Tools

Student information systems

Job description

Menands Union Free School District is seeking a full-time Secretary to the Superintendent, a Civil Service Exempt role that will also be appointed as District Clerk. The position is year-round and involves supporting the Superintendent, managing correspondence, and overseeing district records.

Responsibilities include calendar management, coordinating conferences, Notary services, and assisting with board meetings and transportation coordination.