Secretary to the Superintendent

Menands Union Free Sch Dist; City of Albany (NY); On-site; USD 55,000 - 65,000; Full time

Job summary

Menands Union Free School District is seeking a full-time Secretary to the Superintendent, a Civil Service Exempt role that will also be appointed as District Clerk. The position is year-round and involves supporting the Superintendent, managing correspondence, and overseeing district records.

Responsibilities include calendar management, coordinating conferences, Notary services, and assisting with board meetings and transportation coordination.

Qualifications

• High school diploma required; associates or bachelor’s degree preferred.
• Administrative experience in an office setting is required.
• Notary Public license or willingness to pursue upon appointment.
• Strong technology skills with Microsoft and Google应用；experience with student management systems is a plus.

Responsibilities

• Act as confidential administrative assistant to the Superintendent.
• Handle incoming/outgoing correspondence for the Superintendent.
• Process documents for the Superintendent and manage communications.
• Maintain calendar and arrange appointments; coordinate conferences/workshops.
• Prepare for meetings and perform Notary Public services for the District.
• Serve as District Registrar and assist with evening policy committee meetings.

Skills

Administrative experience

Notary Public

MS Office

Google Workspace

Education

Associate or Bachelor’s degree preferred

Tools

Student information systems

Job description

Menands Union Free School District Announcement of Vacancy of Secretary to the Superintendent

Location:

Menands Union Free School District, 19 Wards Lane, Menands, NY 12204

Salary/Pay Scale:

$55,000-$65,000

Position Summary/Purpose

There is a vacancy for a Secretary to the Superintendent. This is a full-time,12-month (year-round) Civil Service Exempt position. It is anticipated that the Secretary to the Superintendent will also be appointed as the District Clerk on an annual basis, performing tasks related to School Board operations, meetings, and budget votes. Appointment as District Clerk requires attendance at evening board meetings.

Responsibilities & Skills

• Acts as confidential administrative assistant to the Superintendent of Schools
• Handles incoming and outgoing correspondence for the Superintendent
• Processes documents for the Superintendent
• Manages communication for the Superintendent
• Maintains calendar and arranges appointments as required
• Arranges accommodations for conferences and workshops
• Prepares for meetings
• Carries out Notary Public services for the District
• Assists in processing reporting requirements
• Serves as District Registrar
• Assists with evening policy committee meetings
• Assists with the coordination of transportation
• Serves as a liaison for the Superintendent in the community
• Performs other duties assigned by the Superintendent of Schools

Requirements & Qualifications

• High School Diploma (Associates or Bachelors degree preferred)
• Administrative experience
• Notary Public License, or willingness to pursue becoming a licensed Notary upon appointment
• A strong technology skill set, including proficiency in the use of Microsoft and Google, and ideally experience with student management systems
• Ability to establish and maintain effective working relationships with parents, community members, teachers, students, and administrators
• Ability to work cooperatively with professional staff
• Ability to exercise discretion and diplomacy in dealing with confidential matters and materials
• Flexible nature and openness to new ideas and tasks
• Ability to multitask and prioritize multiple projects

Anticipated Start Date

01/04/2027

Menands UFSD does not discriminate in employment or access to programs on the basis of age, race, religion, national origin, sex, or disability.