Executive Secretary to School Business Administrator

Monmouth Regional High School; Tinton Falls (NJ); On-site; USD 42,000 - 56,000; Full time

Job summary

Monmouth Regional High School is hiring a Confidential Secretary to the School Business Administrator/Board Secretary. The role involves performing high-responsibility secretarial duties, handling confidential materials, and supporting Board operations with discretion and professionalism.

The position requires a high school diploma, board-approved experience, and strong Microsoft Office skills, along with excellent organizational, communication, and interpersonal abilities.

Qualifications

• High School Diploma is required.
• Minimum experience as determined by the board.
• Broad knowledge of secretarial practices and procedures.
• Excellent technology skills with experience in Microsoft Office.
• Ability to operate commonly used office equipment.
• Ability to keep confidentiality.
• Ability to work under pressure and to be versatile.
• Demonstrate organizational, communication and interpersonal skills.
• Required criminal history check and proof of U.S. citizenship or resident alien status.
• Current residency in New Jersey, approved residency waiver or candidate agrees to obtain residency within one year of employment

Responsibilities

• Assist in preparing motions for Board meeting agenda, resolutions, etc., and aid in handling correspondence of the board.
• Prepare and distribute minutes of the Board of Education and maintain the office minute book.
• Prepare and distribute meeting notices, press releases, and legal notices as required.
• Assist in preparing for the annual school election and training schedule for board members.
• Assist the School Business Administrator to maintain audit documents, insurance policies and claims.
• Assist with compiling documents to adhere to purchasing and procurement regulations.
• Coordinate with departments and maintain record management and archives disposition.
• Perform routine business office duties, assemble confidential material, prepare summaries of confidential documents, and maintain confidential files.
• Compose and type letters and correspondence per direction of the School Business Administrator.
• Schedule use of school buildings and grounds; manage rental billing and receipts.
• Assist in the district’s food service program compliance with laws and regulations.
• Maintain contract files (tuition, transportation, capital projects, insurance).
• Assist in preparing reports required by law and board policy.
• Perform other functions in the district Business Office as assigned by the School Business Administrator/Board Secretary.

Skills

Secretarial practices

Confidentiality

Organizational skills

Communication skills

Interpersonal skills

Office productivity software

Work under pressure

Versatility

Education

High School Diploma

Tools

Microsoft Office

Job description

Monmouth Regional High School is hiring a Confidential Secretary to the School Business Administrator/Board Secretary. The role involves performing high-responsibility secretarial duties, handling confidential materials, and supporting Board operations with discretion and professionalism.

The position requires a high school diploma, board-approved experience, and strong Microsoft Office skills, along with excellent organizational, communication, and interpersonal abilities.