Executive Secretary to Division Director (Hybrid/Remote)

State of Michigan; Lansing (MI); Hybrid; USD 52,000 - 65,000; Full time

Benefits offered by this job

Remote/hybrid work options

Job summary

The State of Michigan's Michigan Department of Health and Human Services seeks an executive secretary to support the Director and Long-Term Care Services Division in Lansing. The role handles confidential information, screens communications, and coordinates with MDHHS staff and partner agencies.

Additional duties include travel planning, expense processing, document management, and general clerical tasks for division staff and the Home Help Council.

Qualifications

• Five years of office experience involving administrative support.
• Experience at Secretary E8 or Senior Executive Management Assistant 9 level is preferred.
• High school education typically required.

Responsibilities

• Provide executive secretarial and administrative support to the Director and staff of the Long-Term Care Services Division.
• Screen calls and emails, gather information, and route inquiries to appropriate staff or agencies.
• Assist with travel planning, expense processing, and manage division documents/mail/calls/faxes.
• Provide clerical support to division staff and to the Home Help Council when needed.

Skills

Executive support

Office administration

Communication

Document management

Education

High school diploma

Tools

NEOGOV

Job description

The State of Michigan's Michigan Department of Health and Human Services seeks an executive secretary to support the Director and Long-Term Care Services Division in Lansing. The role handles confidential information, screens communications, and coordinates with MDHHS staff and partner agencies.

Additional duties include travel planning, expense processing, document management, and general clerical tasks for division staff and the Home Help Council.