Executive Secretary, Restorative Care

Choc-Children; Santa Ana (CA); On-site; USD 64,000 - 106,000; Full time

Job summary

CHOC is seeking an Executive Secretary to provide comprehensive administrative support to company executives in Santa Ana, CA. The role involves research, reporting, correspondence, and coordinating meetings and visits with meticulous attention to detail.

Ideal candidates have at least five years of administrative experience, advanced MS Office skills, and excellent written and verbal communication. This on-site position requires strong prioritization and organizational abilities.

Qualifications

• Minimum five (5) years of administrative experience supporting one or more Managers or Directors.
• Strong Microsoft Office skills and excellent written and verbal communication.
• Ability to manage multiple projects and prioritize with strong organizational skills.

Responsibilities

• Provide administrative support to executives, including research, preparing statistical reports and handling information requests.
• Arrange conference calls and schedule meetings; receive visitors and prepare correspondence.
• Carry out clerical duties to support executives and streamline operations.

Skills

Verbal communication

Written communication

Multi-project management

Organizational skills

Detail oriented

Prioritization

Analytical thinking

Problem solving

Following instructions

Education

High School Diploma/GED

Associates or Bachelor's degree

Tools

Microsoft Office Suite

Excel

Word

PowerPoint

Outlook

Job description

Work LocationSanta Ana, CaliforniaWork ShiftDay – 08hrs (United States of America)Why CHOC?At CHOC, we strive to be the leading destination of children’s health by providing exceptional and innovative care. We are responsible for the overall health of our community’s pediatric population in our hospitals, clinics, and practices. And because of our breadth of care, your career at CHOC can be as diverse and fulfilling as you determine. CHOC’s compensation structure, benefits offerings, and career development programs are geared to helping you achieve your professional and personal goals. Apply now to see where your career at CHOC can take you.Environmental Sustainability StatementDriven by the connection between children's health and a healthy environment, we commit to creating a healthcare model that incorporates environmental sustainability aligned with our mission to protect children's health and patient safety.Job SummaryThe Executive Secretary provides administrative support to company executives by conducting research, preparing statistical reports, handling information requests and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings for executives.Pay RangeMinimum $30.94 Midpoint $40.99 Maximum $51.05Rate of pay is determined by various factors, including but not limited to knowledge, skills, competencies, experience, education, as well as position requirements.Experience• Required: Minimum five (5) years of administrative experience supporting one or more Managers or Directors.• Preferred: Prior experience supporting one or more executives. Previous healthcare experience.Education• Required: High School Diploma/ GED. Four (4) years of additional experience in lieu of education may be considered.• Preferred: Associates or Bachelor's degree.Training• Required: None required.Specialized Skills• Required: Strong skills using Microsoft Office Suite e.g., Excel, Word, PowerPoint, Outlook, etc. Excellent written and verbal communication skills. Ability to manage multiple projects and tasks simultaneously, well organized, detail oriented and able to appropriately prioritize. Sound analytical and problem solving/critical thinking skills. Ability to follow oral and written instructions.Licensure• Required: None required.Work Environments - Functional Demand:Sedentary - Very light energy level Lift 10 lbs. box overhead. Lift and carry 15 lbs. Push/pull 20 lbs. cart.Physical Activity Requirements:Bending, Carry Objects, Climbing, Keyboard use/repetitive motion, Pinching/fine motor activities, Push/Pull, Reaching forward, Reaching overhead, Sitting, Squat/kneel/crawl (Squad & Knee), Standing, Talk or hear, Taste or smell, Twisting, Walking, Wrist position deviationPhysical Activity LiftingLifting (Floor to waist level) - Constant 67 or more%, Lifting (Floor to waist level) - Frequent 36-66%, Lifting (Floor to waist level) - Occasional 0-35%, Lifting (Waist level and above) - Constant 67 or more%, Lifting (Waist level and above) - Frequent 36-66%, Lifting (Waist level and above) - Occasional 0-35%Sensory Requirements:Color Discrimination, Depth Perception, Far Vision, Hearing, Near VisionEnvironment Requirements:Airborn Communicable Disease, Bloodborne Pathogens, Chemical, Dust Particular Matter, Extreme Noise Levels, Extreme Temperatures, Radiation, Uneven Surfaces or ElevationsNon-Discrimination Statement:CHOC does not discriminate on the basis of age, race, color, religion, national origin, ancestry, marital status, genetic information, disability, sex, gender (including pregnancy, breastfeeding, childbirth, lactation or related medical conditions), gender identity or expression, medical condition, sexual orientation, veteran status, military or uniformed service member status, or other protected characteristics in accordance with state and federal laws. CHOC will consider for employment qualified applicants with criminal histories, in accordance with the Fair Chance Initiative for Hiring.We encourage individuals from all backgrounds to apply for positions at CHOC, even if your experience doesn’t align perfectly with the listed qualifications for a particular role, as your unique experience may be a great addition to our culture for another one of our opportunities.If you desire support or accommodations throughout the Talent Acquisition process, please inform your Talent Acquisition Partner.