Executive Secretary & Office Coordinator (In-Office)

State of Utah; Salt Lake City (UT); On-site; USD 28,000 - 32,000; Full time

Benefits offered by this job

Full benefits package

In-Office / On-Site

Job summary

The State of Utah’s Department of Health and Human Services seeks an Executive Secretary to provide excellent customer service, maintain accurate records, and ensure smooth office operations at our Salt Lake City office.

This full-time, in-office role requires weekday hours, data entry, calendar management, purchasing supplies, and strong communication. Benefits include a full package and a stable government position.

Qualifications

• Focusing on Customers: Provide excellent service to applicants and stakeholders.
• Leveraging Technology: Use digital tools, software, and systems to manage data.
• Attention to Detail: Review and verify data for accuracy and compliance.
• Thinking Critically: Evaluate information and apply logical reasoning.
• Demonstrating Accountability: Take responsibility for tasks and decisions.

Responsibilities

• Answer and direct incoming phone calls and emails.
• Provide customer service when clients, family or community partners come in.
• Enter data into a computer system and retrieve/correct/delete data.
• Write correspondence, reports, documents, and other written materials.
• Use Google Calendar to track and coordinate meetings and activities.
• Maintain supply inventory and assist in purchasing supplies.

Skills

Customer focus

Tech proficiency

Data accuracy

Critical thinking

Accountability

Job description

The State of Utah’s Department of Health and Human Services seeks an Executive Secretary to provide excellent customer service, maintain accurate records, and ensure smooth office operations at our Salt Lake City office.

This full-time, in-office role requires weekday hours, data entry, calendar management, purchasing supplies, and strong communication. Benefits include a full package and a stable government position.