Executive Secretary, Internal Medicine, Full Time, First Shift

UC Health; Cincinnati (OH); On-site; USD 36,000 - 48,000; Full time

Job summary

UC Health in Cincinnati seeks a detail-oriented administrative support professional to assist the SVP/CIO and the Information Systems & Technology management team. You will perform secretarial duties, coordinate leadership meetings, prepare agendas, attend sessions, and take accurate minutes, while ensuring timely follow-ups.

Responsibilities include coordinating department equipment needs, managing conference room calendars, maintaining stock, developing surveys, and supporting travel

Qualifications

• Minimum required: High school diploma.
• Preferred: Associate Degree in related field.
• Preferred: Associate Degree in related field.
• LICENSE & CERTIFICATION: None Required.
• Minimum Required: two years of experience in database management with proficiency in Excel, Word, and PowerPoint.

Responsibilities

• Coordinates Leadership meetings, prepares agenda, attends meeting and takes minutes.
• Coordinates other meetings as needed, following the specific criteria set by the meeting sponsor and providing the tools identified for the success of the meeting.
• Responsible for coordinating needs for all departmental equipment
• Responsible for conference room calendars
• Responsible for maintaining the store room with sufficient stock and replenishing as needed. Collects orders from contacts and places orders in a timely manner to maintain stock
• Develops, provides and maintains all Surveys as assigned. Coordinates reporting on survey data with staff as needed
• Maintains proficiency in desktop applications (Microsoft Office) to support needs of the organization
• Responsible for Travel Authorization process – assisting in completion of form, obtaining signatures and processing check requests or credit card payment when needed
• Assists in toner replacement for printers and copiers – Places calls for copier repairs
• Prepares drafts memos, letters, and departmental communications
• Maintains Employee contact information
• Uses independent judgment in creating forms and other useful tools and formats to enhance the end result of the product.
• Maintain and update Organizational Charts
• Work with managers to get completed forms for new hires and terminated associates
• Updates forms- for new hire packets, exit packets, TA packets
• Responsible for miscellaneous project support on an as needed basis
• Provides weekly status reports to Business Office Manager

Skills

Database management

Excel

Word

PowerPoint

Education

High school diploma

Associate degree in related field

Tools

Microsoft Office

Job description

Job Description

Provide support to departmental SVP/CIO and the Information Systems & Technology management team. Perform secretarial duties as required to support operations of the department.

Location

Cincinnati, OH, United States

Qualifications

• Minimum Required: High school diploma.
• Preferred: Associate Degree and/or the in education in a related field.
• Preferred: Associate Degree and/or the in education in a related field.
• LICENSE & CERTIFICATION: None Required.
• Minimum Required: two years of experience in data base management with proficiency in Excel, Word, and PowerPoint.

Responsibilities

SVP/Directors Support

• Coordinates Leadership meetings, prepares agenda, attends meeting and takes minutes
• Coordinates other meetings as needed, following the specific criteria set by the meeting sponsor and providing the tools identified for the success of the meeting

Department Support

• Responsible for coordinating needs for all departmental equipment
• Responsible for conference room calendars
• Responsible for maintaining the store room with sufficient stock and replenishing as needed. Collects orders from contacts and places orders in a timely manner to maintain stock
• Develops, provides and maintains all Surveys as assigned. Coordinates reporting on survey data with staff as needed
• Maintains proficiency in desktop applications (Microsoft Office) to support needs of the organization
• Responsible for Travel Authorization process – assisting in completion of form, obtaining signatures and processing check requests or credit card payment when needed
• Assists in toner replacement for printers and copiers – Places calls for copier repairs
• Prepares drafts memos, letters, and departmental communications
• Maintains Employee contact information

Uses independent judgment in creating forms and other useful tools and formats to enhance the end result of the product.

Dept Org Support

• Maintain and update Organizational Charts
• Work with managers to get completed forms for new hires and terminated associates
• Updates forms- for new hire packets, exit packets, TA packets
• Responsible for miscellaneous project support on an as needed basis
• Provides weekly status reports to Business Office Manager

About UC Health

UC Health is an integrated academic health system serving Greater Cincinnati and Northern Kentucky. In partnership with the University of Cincinnati, UC Health combines clinical expertise and compassion with research and teaching—a combination that provides patients with options for even the most complex situations. Members of UC Health include: UC Medical Center, West Chester Hospital, University of Cincinnati Physicians and UC Health Ambulatory Services (with more than 900 board-certified clinicians and surgeons), Lindner Center of HOPE and several specialized institutes including: UC Gardner Neuroscience Institute and the University of Cincinnati Cancer Center. Many UC Health locations have received national recognition for outstanding quality and patient satisfaction. Learn more at uchealth.com. At UC Health, we're proud to have the best and brightest teams and clinicians collaborating toward our common purpose: to advance healing and reduce suffering. As the region's adult academic health system, we strive for innovation and provide world-class care for not only our community, but patients from all over the world. Join our team and you'll be able to develop your skills, grow your career, build relationships with your peers and patients, and help us be a source of hope for our friends and neighbors. UC Health is an EEO employer.