Executive Secretary, Internal Medicine, Full Time, First Shift

UC Health (Cincinnati); Cincinnati (OH); On-site; USD 42,000 - 64,000; Full time

Job summary

UC Health (Cincinnati) is seeking an administrative support specialist to assist the SVP/CIO and ITS leadership team. You will coordinate meetings, prepare agendas, take minutes, and manage department logistics to ensure smooth operations.

The role requires strong MS Office skills, organization, and the ability to handle multiple tasks such as equipment, travel, and surveys while maintaining accurate records.

Qualifications

• Requires high school diploma or equivalent.
• Two years of experience in database management and proficiency in MS Office.
• Experience supporting senior leaders is a plus.

Responsibilities

• Coordinate leadership meetings, prepare agendas, attend meetings and take minutes.
• Coordinate other meetings per sponsor criteria and provide required tools.
• Coordinate equipment needs and conference room calendars for the department.
• Maintain stock rooms, place orders, and ensure timely replenishment.
• Develop, provide and maintain surveys; report survey data with staff.
• Maintain proficiency in Microsoft Office to support organizational needs.

Skills

Microsoft Office proficiency

Secretarial/administrative support

Education

High school diploma

Associate degree preferred

Tools

Excel

Word

PowerPoint

Job description

Provide support to departmental SVP/CIO and the Information Systems & Technology management team. Perform secretarial duties as required to support operations of the department.

SVP/Directors Support:

• Coordinates Leadership meetings, prepares agenda, attends meeting and takes minutes
• Coordinates other meetings as needed, following the specific criteria set by the meeting sponsor and providing the tools identified for the success of the meeting.

Department Support:

• Responsible for coordinating needs for all departmental equipment.
• Responsible for conference room calendars
• Responsible for maintaining the store room with sufficient stock and replenishing as needed. Collects orders from contacts and places orders in a timely manner to maintain stock.
• Develops, provides and maintains all Surveys as assigned. Coordinates reporting on survey data with staff as needed.
• Maintains proficiency in desktop applications (Microsoft Office) to support needs of the organization.

Uses independent judgment in creating forms and other useful tools and formats to enhance the end result of the product.

• Responsible for Travel Authorization process - assisting in completion of form, obtaining signatures & processing check requests or credit card payment when needed
• Assists in toner replacement for printers and copiers - Places calls for copier repairs
• Prepares drafts memos, letters, and departmental communications
• Maintains Employee contact information

Dept Org support:

• Maintain and update Organizational Charts
• Work with managers to get completed forms for new hires and terminated associates
• Updates forms- for new hire packets, exit packets, TA packets
• Responsible for miscellaneous project support on an as needed basis
• Provides weekly status reports to Business Office Manager

Other Duties as Assigned

About UC Health

UC Health is an integrated academic health system serving Greater Cincinnati and Northern Kentucky. In partnership with the University of Cincinnati, UC Health combines clinical expertise and compassion with research and teaching-a combination that provides patients with options for even the most complex situations. Members of UC Health include: UC Medical Center, West Chester Hospital, University of Cincinnati Physicians and UC Health Ambulatory Services (with more than 900 board-certified clinicians and surgeons), Lindner Center of HOPE and several specialized institutes including: UC Gardner Neuroscience Institute and the University of Cincinnati Cancer Center. Many UC Health locations have received national recognition for outstanding quality and patient satisfaction. Learn more at uchealth.com.

At UC Health, we're proud to have the best and brightest teams and clinicians collaborating toward our common purpose: to advance healing and reduce suffering.

As the region's adult academic health system, we strive for innovation and provide world-class care for not only our community, but patients from all over the world. Join our team and you'll be able to develop your skills, grow your career, build relationships with your peers and patients, and help us be a source of hope for our friends and neighbors.

UC Health is an EEO employer.

Minimum Required: High school diploma.

Preferred: Associate Degree and/or the in education in a related field.

Preferred: Associate Degree and/or the in education in a related field.

LICENSE & CERTIFICATION: None Required.

Minimum Required: two years of experience in data base management with proficiency in Excel, Word, and PowerPoint.