Executive Secretary II

The Salvation Army; Jackson (MS); On-site; USD 30,000 - 32,000; Full time

Benefits offered by this job

Health

Voluntary Life Insurance

PTO

Holiday Pay

Retirement

Aflac Policies

Job summary

The Salvation Army in Jackson, MS is seeking an Administrative Assistant to manage and oversee the administrative functions of the Program and Women’s Ministry and Personnel and Property’s departments, ensuring efficient and timely workflow.

You will handle communications, calendar management for divisional events, and coordinate conferences and meetings, requiring an Associate’s degree and several years of admin experience, including executive-level work.

Qualifications

• Associate’s degree in Business, Finance, or related field.
• Four years progressively responsible experience performing administrative work in a general office, with at least two years working at the executive level.
• Any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.

Responsibilities

• Manages and oversees the administrative functions of the office(s) to ensure effective and timely workflow processes.
• Manages all modes of communication into and out of the office(s); handles routine to complex issues, ensuring that only those requiring authorization, input, and/or approval are funneled through the supervisors.
• Manages calendar for divisional events, invitations, conferences, meetings, visits, etc. requiring participation of or input from the supervisors.
• Coordinates and processes a wide range of administrative responsibilities associated with the preparation and administration of Salvation Army conferences, councils, seminars, and special meetings.
• Handles the administrative functions of the annual Divisional Program Review and employee events.

Education

Associate’s degree in Business, Finance, or related field

Four years progressively responsible administrative experience, with at least two years working at the executive level

Job description

Job DetailsJob Location: ALM-Divisional HQ - Jackson, MS 39202Position Type: Full Time RegularSalary Range: $22.00 - $23.00 HourlyJob Category: Admin SupportThis position is responsible for:

Manages and oversees the administrative functions of the Program and Women’s Ministry and Personnel and Property’s departments to ensure effective and timely workflow processes.

Key Responsibilities:

• Manages and oversees the administrative functions of the office(s) to ensure effective and timely workflow processes.
• Manages all modes of communication into and out of the office(s); handles routine to complex issues, ensuring that only those requiring authorization, input, and/or approval are funneled through the supervisors.
• Manages calendar for divisional events, invitations, conferences, meetings, visits, etc. requiring participation of or input from the supervisors.
• Coordinates and processes a wide range of administrative responsibilities associated with the preparation and administration of Salvation Army conferences, councils, seminars, and special meetings.
• Handles the administrative functions of the annual Divisional Program Review and employee events, i.e. setting tables, ironing tablecloths, assisting in preparing and/or setting out food, etc.

Physical Abilities:

• Ability to meet attendance requirements.
• Ability to read, write, and communicate the English language.
• Ability to perform routine mathematical computations.
• Ability to key information into a computer.
• Ability to sort and file documents alphabetically and numerically.

Working Conditions:

• Limited amount of physical effort required associated with walking, standing, lifting and carrying light objects (less than 25 lbs.) 5-10% of work time.
• Duties are usually performed seated. Sitting may be relieved by brief or occasional periods of standing or walking.
• Work is typically performed in a normal office environment where there are little or no physical discomforts associated with changes in weather or discomforts associated with noise, dust, dirt, and the like.
• Work may require driving a vehicle where there may be discomforts associated with heavy traffic or changes in weather.

Benefits:

• Health
• Voluntary Life Insurance
• PTO
• Holiday Pay
• Retirement
• Aflac Policies

WHAT WE ARE LOOKING FOR IN YOU:

Associate’s degree in Business, Finance, or related field,

and

four years progressively responsible experience performing administrative work in a general office, with at least two years working at the executive level,

or

any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.

License & Certifications :

• Valid state driver’s license

Equal Opportunity Employer: Veterans | Disabled