Executive Secretary I, Teaching & Learning & Specialized Srvcs (487A) [238]

Cobb County School District; Marietta (GA); On-site; USD 36,000 - 47,000; Full time

Job summary

Cobb County School District is seeking an Executive Secretary I for the Teaching & Learning Support and Specialized Services division. The role supports the Assistant Superintendent, handles communications, maintains calendars, prepares reports, and coordinates travel and supplies on a monthly pay schedule.

The position requires a high school diploma or GED and at least three years of secretarial experience, with strong written and verbal communication, typing, and word processing abilities.

Qualifications

• High School Diploma or GED required.
• 3 years responsible secretarial experience.
• Written and oral communication, typing, word processing skills.

Responsibilities

• Demonstrates prompt and regular attendance.
• Handles telephone communication between central office personnel, school personnel, parents and the public; refers calls to staff.
• Audits travel reports, absences, and clerical time sheets.
• Enters maintenance requests and supply orders for copiers.
• Files correspondence and other printed matter.
• Orders office supplies for the Assistant Superintendent.
• Maintains calendar and appointments for the Assistant Superintendent.
• Performs routine clerical tasks including typing, budget prep materials, and board agenda items.
• Communicates with the Georgia Department of Education regarding due process hearings and mediations.

Skills

Written and oral communication

Typing

Word processing

Education

High School Diploma or GED

Job description

POSITION TITLE: Executive Secretary I, Teaching & Learning Support and Specialized Services
JOB CODE: 487A
DIVISION: Academic
SALARY SCHEDULE: Executive Secretary
DEPARTMENT: Teaching & Learning Support and Specialized Services
WORK DAYS: 238
REPORTS TO: Assistant Superintendent, Teaching & Learning Support and Specialized Services
PAY GRADE: NEX1
FLSA: Non-Exempt
PAY FREQUENCY: Monthly
PRIMARY FUNCTION: Performs high level secretarial work; disseminates information to departments in Teaching & Learning Support and Specialized Services.
Requirements
Educational Level: High School Diploma or GED required
Certification/License Required: None
Experience: 3 years responsible secretarial experience
Physical Activities: Routine physical activities that are required to fulfill job responsibilities
Knowledge, Skills, & Abilities: Written and oral communication, typing, word processing
This Board of Education and the Superintendent may accept alternatives to some of the above requirements.
Essential Duties
Demonstrates prompt and regular attendance.
Handles telephone communication between central office personnel, school personnel, parents and the general public; refers calls to appropriate staff members; answers questions and gives information as needed.
Audits travel reports, reports of absence requests and clerical time sheets for the Division.
Enters maintenance requests and supply orders for copiers.
Files correspondence and other printed matter.
Orders office supplies for Assistant Superintendent.
Completes monthly service report.
Maintains ledger of expenditures for supplies, printing and materials.
Types correspondence, purchase orders, brochures, policies, job descriptions and evaluations.
Disseminates incoming mail.
Makes appointments and keeps calendar up to date for Assistant Superintendent.
Prepares intent forms, disseminates contracts and prepares summary reports for itinerant personnel.
Performs routine clerical tasks including typing correspondence, budget preparation materials, Board agenda items and reports.
Receives calls regarding requests for due process hearings, mediation and other dispute resolution processes and sends corresponding documents.
Coordinates and schedules participants and meeting sites for mediations.
Copies all documents required for due process hearings and transmits to Board attorneys.
Communicates with Georgia Department of Education regarding requests for due process hearings and mediations.
Maintains and updates school Board policies and various other manuals pertaining to Teaching & Learning Support and Specialized Services policies, regulations and laws.
Ensures that monthly bills are paid, i.e. cell phone bill for special education nurses, Assistant Superintendent and directors of special education and psycho-educational programs.
Arranges conference registration, lodging and travel for Assistant Superintendent.
Enters job vacancy notices, pulls up applications, sets interview times, completes employee action forms and provides information as needed by Human Resources.
Informs Assistant Superintendent of situations that require special attention.
Assists in other offices of Teaching & Learning Support and Specialized Services as needed.
Performs other duties as assigned by Assistant Superintendent.