Executive Secretary & Board Liaison

Alfalfa Electric Cooperative; Oklahoma; On-site; USD 36,000 - 48,000; Full time

Job summary

Alfalfa Electric Cooperative in Oklahoma seeks a detail-oriented secretary to handle advanced office tasks, records keeping, and coordination for the General Manager’s office. The role requires analytical, communication, and human relations skills and familiarity with office procedures.

You will transcribe and dispatch correspondence, maintain manuals and files, prepare board packets, coordinate travel, and support staff during meetings and events.

Qualifications

• Must be able to read, write, and perform basic mathematical computations.
• Experience with computer, telephone, ten-key, and public relations desirable.
• High School diploma or equivalent required.

Responsibilities

• Transcribe, proof, and dispatch correspondence for General Manager, Board of Trustees, and Staff.
• Establish, maintain, revise and update General Manager’s master copies of manuals, reports, Cooperative records, etc.
• Prepare and maintain board minute books, minute books for all subsidiaries of the Cooperative, Articles of Incorporation and Bylaws, and Rate Schedules.
• Coordinate travel arrangements for trustees, staff, and employees attending conference/meetings. Type itineraries, ascertain rates, and obtain confirmations.
• Maintain extremely confidential personnel files and assist with performance reviews.

Skills

Secretarial skills

Record keeping

Advanced technical skills

Analytical skills

Communication skills

Human relations

Education

High School diploma or equivalent

Tools

Microsoft Office

Job description

Alfalfa Electric Cooperative in Oklahoma seeks a detail-oriented secretary to handle advanced office tasks, records keeping, and coordination for the General Manager’s office. The role requires analytical, communication, and human relations skills and familiarity with office procedures.

You will transcribe and dispatch correspondence, maintain manuals and files, prepare board packets, coordinate travel, and support staff during meetings and events.