Executive Secretary

Illinois Association of Park Districts; Springfield (IL); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Parking provided

Job summary

The Illinois Association of Park Districts (IAPD) seeks an Executive Secretary to support the President/CEO in Springfield, IL. This salaried, in-office role handles board agendas, minutes, resolutions, and a range of clerical tasks while maintaining strong communication with association members.

The ideal candidate will edit content, develop presentations with PowerPoint and Prezi, and manage the membership database and website using Excel.

Qualifications

• Qualified candidates must possess clerical experience in a professional office environment and be able to demonstrate excellent oral and written communication skills while validating substantial knowledge and understanding of Microsoft Office software.
• Experience with calendar management and travel arrangements.
• Ability to edit content and develop presentations using PowerPoint and Prezi.

Responsibilities

• Prepare board meeting agendas and minutes.
• Draft resolutions and correspondence.
• Handle clerical tasks and office duties.
• Communicate with association members via written and phone communications.
• Prepare remarks for the President/CEO and arrange travel.
• Manage President/CEO calendar and travel.
• Update membership database and website using Excel.

Skills

Clerical experience

Communication skills

PowerPoint

Prezi

Excel

Microsoft Office

Tools

Membership database

Website management

Job description

Status:Salaried, full-time in office position with parking provided

211 E. Monroe, Springfield, IL 62701

Salary:$55k to $75k plus a comprehensive benefits package

Description of Duties

The Executive Secretary reports to the President/CEO and performs a range of duties from complex administrative responsibilities such board meeting agenda and preparation, drafting resolutions, and preparing meeting minutes to clerical and general office tasks.

The Executive Secretary must be detail-oriented and possess excellent oral and written communication skills. The individual will be responsible for communicating directly with association members through written correspondence and telephone calls and preparing remarks for the President/CEO. The individual is responsible for arranging travel and managing the calendar for the President/CEO and is an integral part of the association’s team.

The ideal candidate will be talented at editing content, developing presentations utilizing PowerPoint and Prezi, updating the association’s membership database and website, and utilizing Excel.

Knowledge, Skills and Abilities

Qualified candidates must possess clerical experience in a professional office environment and be able to demonstrate excellent oral and written communication skills while validating substantial knowledge and understanding of Microsoft Office software.

Personal Attributes

Clear, friendly and professional communication skills.

High level of organization and attention to detail.

Self-starter with the ability to prioritize responsibilities while working with multiple departments, projects and deadlines.

Working Conditions

The Executive Secretary will sit in the main area of the office while using office equipment as well as light lifting of office supplies, files and materials. The Executive Secretary will need a high level of focus and concentration and must be adaptable to changing work-flow priorities.

About IAPD

The Illinois Association of Park Districts (IAPD), headquartered in Springfield, has been serving park districts, forest preserves, conservation and recreation agencies since 1928. The IAPD is the oldest and most successful statewide association of its kind in the nation.