Executive Secretary

Bristol Bay Area Health Corporation; Kanakanak (AK); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Retirement plan

Job summary

Bristol Bay Area Health Corporation seeks an Executive Secretary to provide essential administrative support to Jake's Place staff in the Bristol Bay region. This full-time role is based in Dillingham, AK, and requires strong organization, meticulous reporting, and professional communication skills.

You will manage monthly/quarterly reports, handle client data entry for state reporting, and coordinate office operations while maintaining confidentiality and efficient service delivery to families

Qualifications

• High school diploma or equivalent required.
• Two years college-level business courses required, plus two years secretarial experience preferred in a health care setting.
• Ability to take minutes of complex meetings and communicate professionally in writing and verbally.
• Must be organized, dependable, and able to work with minimal supervision toward program goals.
• Experience handling confidential information with discretion; familiarity with office equipment.

Responsibilities

• Provide administrative support to staff to ensure efficient, cost-effective, timely services.
• Prepare accurate monthly/quarterly reports for distribution to staff and supervisors.
• Enter client information into the State of Alaska reporting database.
• Oversee maintenance of office equipment and keep equipment inventory up to date.
• Maintain current listings of hazardous materials and MSDS sheets for staff use.

Skills

MS Office

Typing 55+ WPM

Communication skills

Organization

Education

High school diploma or equivalent

Two years college-level business courses

Tools

Microsoft Office (Word, Excel, PowerPoint)

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Executive Secretary

Full-Time Dillingham, Dillingham, AK, US

2 days ago Requisition ID: 1509

PURPOSE OF THE JOB:Provide administrative support to Jake's Place staff in order to insure that efficient, cost effective, and timely services are provided to individuals and families in the Bristol Bay region.

QUALIFICATIONS:

• High school diploma or equivalent required. Two years college-level business courses, plus two years secretarial experience, preferably in a health care facility required.
• .Intermediate or advanced skills in areas of accounting, business English and software programs required.
• Must be able to communicate in a professional manner both verbally and in writing, including ability to take minutes of complex meetings.
• Must be organized, dependable and able to work with minimal supervision towards the goals and objectives of the program.
• Must be able to handle non-routine situations with sensitivity for clients and their families in a variety of cultural settings.
• Familiarity with office equipment and Microsoft Office (Word, Excel, PowerPoint) required. Typing speed, 55+ WPM required.
• Complete confidentiality of patient and business information required.

ESSENTIAL FUNCTIONS:

• Processes accurate monthly/quarterly reports for distribution to staff and supervisors.
• Runs ad hoc reports when requested by staff and supervisors.
• Responsible for entering client infonnation into the State of Alaska's reporting database.
• Oversees maintenance of office equipment.
• Maintains an up-to-date equipment inventory and current listing of all hazardous materials in use by Jake's Place staff and the appropriate Material Safety Data Sheets.