Executive Secretariat Program Manager, Publications and Issuances

Bln24, Llc.; Bethesda (MD); Hybrid; USD 90,000 - 140,000; Full time

Benefits offered by this job

On-site three days per week

Remote work opportunities

Job summary

BLN24 seeks an organized Executive Secretariat Program Manager to support publications and issuances at Walter Reed National Military Medical Center. You will manage documents through lifecycle stages and coordinate cross-functional reviews to ensure timely publication.

Requirements include a Bachelor’s degree or equivalent, five years in related roles, and strong MS Office/SharePoint skills. On-site work three days per week is required; federal program experience is preferred.

Qualifications

• Bachelor’s degree or equivalent experience in a related field.
• At least five years in publications management, executive secretariat support, or project management.
• Experience managing official documents through review and approval.
• Experience coordinating multi-stakeholder projects with deadlines.
• Strong writing, editing, and document formatting skills.
• Proficiency with MS Word, Excel, PowerPoint, Outlook, SharePoint.

Responsibilities

• Manage lifecycle of official publications and issuances through development, coordination, review, approval, dissemination, revision, and cancellation.
• Coordinate clinical, legal, safety, administrative, and leadership reviews and consolidate feedback.
• Maintain organized publications repository with version control and status tracking.
• Develop templates, preparation instructions, and submission checklists for complete review packages.
• Prepare complete, decision-ready packages for Government review and approval.

Skills

Document management

Executive support

Project coordination

Strong writing/editing

MS Office suite

SharePoint

Education

Bachelor's degree in Business Admin/Public Admin/Communications, or related field

Equivalent relevant experience

Tools

Microsoft Word

Excel

PowerPoint

Outlook

SharePoint

Job description

Job Title: Executive Secretariat Program Manager, Publications and Issuances

Location: Bethesda, MD (On-Site)

Company: BLN24

About Us: We find strength in teamwork-a better you is better us BLN24 is an award-winning Management Consulting Firm that supports the U.S. Federal Government in successfully achieving their mission and goals. Our service and solutions delivery start with understanding each client’s end-state, and then seamlessly integrating within each Agency’s organization to improve and enhance strategic and technical operations and deployments.

Position Overview: BLN24 is seeking an organized, detail-oriented Executive Secretariat Program Manager to support publications, issuances, and project coordination at Walter Reed National Military Medical Center (WRNMMC). This position combines responsibility for managing official documents throughout their lifecycle with planning, tracking, and coordinating projects that support hospital leadership and administrative operations. The successful candidate will guide policies, administrative instructions, procedures, and related forms through development, stakeholder review, approval, publication, and periodic updates. The role also requires managing schedules, dependencies, action items, and competing priorities across multiple directorates. Experience supporting the Defense Health Agency, military healthcare organizations, or military treatment facilities is preferred.

Key Responsibilities:

• Manage the lifecycle of official publications and issuances, including development, coordination, review, approval, dissemination, revision, supersession, and cancellation.


• Review documents for clarity, completeness, formatting, consistency, and alignment with applicable organizational guidance.


• Coordinate clinical, legal, safety, administrative, and leadership reviews, consolidating feedback and helping document owners resolve comments.


• Ensure policies, procedures, instructions, and associated forms remain consistent and properly linked.


• Maintain an organized publications repository with accurate version control, approval records, review dates, and document status.


• Identify publications approaching review deadlines and coordinate timely updates with responsible offices.


• Develop and maintain templates, preparation instructions, and submission checklists that help directorates produce complete review packages.


• Support executive correspondence, records, and forms management during absences, workload surges, and other assigned needs.


• Prepare complete, decision-ready packages for Government review and approval.

Project Management

• Develop and maintain project plans, schedules, milestones, and deliverable trackers for assigned publications and administrative initiatives.


• Coordinate multiple concurrent projects, identifying dependencies, required decisions, resource needs, and potential delays.


• Maintain action, risk, issue, and decision logs with clear owners and due dates.


• Facilitate working sessions and stakeholder meetings, document decisions, and follow up on outstanding actions.


• Monitor progress against agreed schedules and elevate issues requiring leadership attention.


• Prepare status reports and briefings covering completed work, upcoming deadlines, overdue actions, risks, and recommended next steps.


• Coordinate changes in priorities and scope with Government stakeholders and communicate their effects on schedules and deliverables.


• Identify opportunities to improve document routing, review cycles, tracking, and collaboration across directorates.

Required Qualifications:

• Bachelor’s degree in Business Administration, Public Administration, Communications, or a related field, or equivalent relevant experience.


• At least five years of relevant experience in publications management, executive secretariat support, project management, or a combination of these areas.


• Demonstrated ability to manage official documents through multiple stages of review and approval.


• Experience coordinating projects involving multiple stakeholders, competing priorities, and firm deadlines.


• Strong writing, editing, proofreading, and document-formatting skills.


• Proficiency with Microsoft Word, Excel, PowerPoint, Outlook, and SharePoint or comparable document-management platforms.


• Experience maintaining schedules, tracking actions, preparing status reports, and briefing stakeholders.


• Ability to work independently, exercise sound judgment, and communicate effectively with senior leaders and staff.


• Availability to work onsite at WRNMMC three days per week and satisfy applicable Government suitability and access requirements.

Preferred Qualifications:

• Experience supporting the Defense Health Agency, Military Health System, a military treatment facility, or a defense health program.


• Experience managing publications, issuances, policies, correspondence, or records within a federal or military organization.


• Familiarity with military command structures and executive coordination processes.


• Experience supporting hospital administration or coordinating clinical and administrative stakeholders.


• Project Management Professional (PMP), Certified Associate in Project Management (CAPM), or comparable project-management training.

What BLN24 brings to the Game:

BLN24 benefits are game changing. We like our team to play hard and that means they need to be taken care of — physically, financially, and emotionally. We make sure to keep them in the game by giving them access to generous medical, dental, and vision plans.

• You can join one of the fastest growing companies headquartered in the Washington DC Metro Area. We give you the opportunity to work in different sectors, so you have the chance at variety while maintaining stability.

• Flexibility at BLN24 allows each individual the opportunity to balance quality work and their personal lives. Depending on projects, we allow remote working opportunities so you can always be in the game no matter where you call home.

BLN24 is an Equal Opportunity Employer. We believe people are our strength and understand diverse talents are key to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. In accordance with applicable law, we make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as any mental health or physical disability needs.