Executive Search Recruiting Coordinator (Hybrid)

The Fountain Group; Indianapolis (IN); Hybrid; USD 37,195 - 45,460; Part time

Job summary

The Fountain Group is seeking a Recruiting Operations Executive Search Coordinator in Indianapolis, IN for a hybrid role with 10 on-site days per month. You will support the Executive Search Recruiting team, coordinating interviews, screenings and all logistics to ensure a high-touch candidate experience.

You will manage calendars, travel, and communications for candidates and hiring leaders, while helping optimize processes and maintain accurate data across databases.

Qualifications

• High school diploma or equivalent; bachelor’s preferred.
• 3+ years in recruitment coordination, preferably executive search.
• Proficient with recruitment software and MS Office Suite.
• Strong communication and interpersonal skills for stakeholder engagement.
• On-site presence for interview day logistics and candidate guidance.

Responsibilities

• Own interview coordination throughout each search, scheduling interviews and related activities.
• Maintain and update databases and tracking systems with accurate information.
• Coordinate background screenings and pre-onboarding tasks for selected candidates.
• Support requisitions and offers, ensuring policy and legal compliance.
• Provide administrative support including calendars, travel arrangements, agendas and presentations.
• Deliver white-glove service to candidates, hiring leaders and HR partners at all stages.
• Enter data for reports to support decision-making across the team.
• Coordinate documents and meetings to keep operations smooth with minimal supervision.
• Provide insights through research and reporting to inform leadership decisions.
• Prepare correspondence and respond to inquiries in a timely, professional manner.
• Document policies to ensure continuity and clarity for current and future team members.
• Collaborate on process improvements with the executive search team.

Skills

Interview coordination

Project coordination

Effective communication

MS Office

Recruitment coordination

Education

High school diploma

Bachelor's degree preferred

Tools

Applicant Tracking System

Background check systems

Recruitment software & databases

Job description

The Fountain Group is seeking a Recruiting Operations Executive Search Coordinator in Indianapolis, IN for a hybrid role with 10 on-site days per month. You will support the Executive Search Recruiting team, coordinating interviews, screenings and all logistics to ensure a high-touch candidate experience.

You will manage calendars, travel, and communications for candidates and hiring leaders, while helping optimize processes and maintain accurate data across databases.