Executive School Secretary to Principal

Indian Prairie School District 204; Aurora (IL); On-site; USD 29,000 - 30,000; Full time

Benefits offered by this job

IPCA contract benefits

Job summary

Applitrack is seeking a clerical/secretary for McCarty Elementary School in a 1.0 FTE, 12-month role beginning January 4, 2027. The position provides administrative support to the Principal and staff, handling a variety of office tasks, budgeting, procurement, and scheduling.

The role requires strong organizational skills, proficiency with district programs and standard office software, and the ability to coordinate field trips and substitute staffing.

Qualifications

• Performs duties to provide administrative and secretarial support to Principal and building staff.
• 1.0 FTE, 12 month position, beginning on 1/4/2027.
• Familiarity with district-provided programs and office equipment.

Responsibilities

• Plan, organize, maintain and update files, records and databases.
• Greet visitors, students, and staff; answer calls; provide information or take messages.
• Record staff attendance; arrange substitutes and coordinate coverage.
• Prepare correspondence, reports and memos; compose routine letters.
• Monitor school budget; verify activity and assist with budget prep.
• Prepare purchase orders; place orders; verify receipt; prepare invoices.
• Count and verify student activity collections; maintain account balances.
• Coordinate field trips: notify bus company, schedule, obtain parental consent, coordinate staffing.
• Prepare and review substitute staff timesheets; forward to District Office for payroll.
• Coordinate annual registration process.
• Work with staff to establish work schedules for projects.
• Maintain and publish school calendar.
• Handle bussing questions and resolve problems.
• Use PC and district software to organize files, communication, records and databases.

Skills

Administrative support

Data entry

Record keeping

Customer service

Telephone etiquette

Tools

Office Suite

Job description

Applitrack is seeking a clerical/secretary for McCarty Elementary School in a 1.0 FTE, 12-month role beginning January 4, 2027. The position provides administrative support to the Principal and staff, handling a variety of office tasks, budgeting, procurement, and scheduling.

The role requires strong organizational skills, proficiency with district programs and standard office software, and the ability to coordinate field trips and substitute staffing.