Principal Secretary

Indian Prairie School District 204; Aurora (IL); Vor Ort; USD 29.000 - 30.000; Vollzeit

Benefits dieser Stelle

IPCA contract benefits

Zusammenfassung

Applitrack is seeking a clerical/secretary for McCarty Elementary School in a 1.0 FTE, 12-month role beginning January 4, 2027. The position provides administrative support to the Principal and staff, handling a variety of office tasks, budgeting, procurement, and scheduling.

The role requires strong organizational skills, proficiency with district programs and standard office software, and the ability to coordinate field trips and substitute staffing.

Qualifikationen

• Performs duties to provide administrative and secretarial support to Principal and building staff.
• 1.0 FTE, 12 month position, beginning on 1/4/2027.
• Familiarity with district-provided programs and office equipment.

Aufgaben

• Plan, organize, maintain and update files, records and databases.
• Greet visitors, students, and staff; answer calls; provide information or take messages.
• Record staff attendance; arrange substitutes and coordinate coverage.
• Prepare correspondence, reports and memos; compose routine letters.
• Monitor school budget; verify activity and assist with budget prep.
• Prepare purchase orders; place orders; verify receipt; prepare invoices.
• Count and verify student activity collections; maintain account balances.
• Coordinate field trips: notify bus company, schedule, obtain parental consent, coordinate staffing.
• Prepare and review substitute staff timesheets; forward to District Office for payroll.
• Coordinate annual registration process.
• Work with staff to establish work schedules for projects.
• Maintain and publish school calendar.
• Handle bussing questions and resolve problems.
• Use PC and district software to organize files, communication, records and databases.

Kenntnisse

Administrative support

Data entry

Record keeping

Customer service

Telephone etiquette

Tools

Office Suite

Jobbeschreibung

• Position Type:
  Clerical/ Secretary - 12-Months
• Date Posted:
  10/6/2026
• Location:
  McCarty Elementary School
• Date Available:
  01/04/2027

Description:

Perform duties to provide administrative and secretarial support to Principal and building staff. This is a 1.0 FTE, 12 month position, beginning on 1/4/2027.

Job Summary:

• 1. Plan, organize, maintain and update a variety of files, records and databases.
• 2. Greet visitors, students, and staff, answer incoming telephone calls, provide appropriate information or take message and refer to appropriate staff.
• 3. Record staff attendance. Arrange substitutes for planned absences and coordinate staff coverage.
• 4. Prepare correspondence, reports, documents and memos working from notes and direction. Compose routine correspondence on own.
• 5. Monitor school budget, verify account activity and assist with annual budget preparation.
• 6. Prepare purchase orders for office, class room or activities supplies, place order, verify receipt and prepare invoice for payment.
• 7. Count, verify and prepare student activity collections for deposits. Maintain records of account balances.
• 8. Coordinate field trips – notify bus company, set schedule, ensure parental consent received and coordinate staffing needs.
• 9. Prepare and review substitute staff timesheets. Forward to District Office for payroll processing.
• 10. Coordinate annual registration process.
• 11. Work effectively with staff to coordinate and establish work schedules for planned projects.
• 12. Maintain and publish school calendar.
• 13. Handle bussing questions and resolve problems.
• 14. Use personal computer and general office equipment. Demonstrate proficiencyusing the technology and computer-based programsprovided by the District. Use these programs to effectivelymanage andorganize files, communication, records and databases.

Perform other duties as assigned.

Working Conditions:

Office within an Elementary School.

Rate of pay:

$21.25-$22.95/hour

Benefits:

Benefits as described in IPCA contract can be fo und here: IPCA Agreement 2026-2030 .

Selection Procedure:

Qualified candidates will be contacted by the appropriate building administrator.