Executive Scheduler & Office Coordinator (Nonprofit)

Housing Trust Silicon Valley; San Jose (CA); On-site; USD 61,000 - 74,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401(k) with employer match

Paid time off

Bonus program

Tuition reimbursement

Job summary

Housing Trust Silicon Valley is hiring an Office Coordinator/Administrative Assistant to support the VP of Finance and a five-member Senior Team. The role focuses on scheduling, office operations, event planning, and cross-department coordination to ensure a welcoming, efficient office environment.

The position starts at 35 hours per week with potential to grow to 40 hours, requiring occasional travel to the Oakland office and capable handling of multiple priorities with minimal supervision.

Qualifications

• Minimum 3–5 years of administrative experience, including scheduling for executives.
• Proficiency with standard office tools; familiarity with CRM (Salesforce) and Box.

Responsibilities

• Provide calendar management and scheduling support across five executives, including travel and meeting coordination.
• Support executive scheduling, travel arrangements, and meeting logistics; prepare materials.
• Coordinate office operations, vendor services, and general IT support.
• Plan and support events, meetings, and team activities; coordinate with multiple departments.

Skills

Calendar management

Executive scheduling

Event coordination

Office operations

Travel coordination

Vendor management

Salesforce

IT support

Communication

Tools

Salesforce

Box

Microsoft Office

Job description

Housing Trust Silicon Valley is hiring an Office Coordinator/Administrative Assistant to support the VP of Finance and a five-member Senior Team. The role focuses on scheduling, office operations, event planning, and cross-department coordination to ensure a welcoming, efficient office environment.

The position starts at 35 hours per week with potential to grow to 40 hours, requiring occasional travel to the Oakland office and capable handling of multiple priorities with minimal supervision.