Executive Recruiting Coordinator

Innovative Systems Group; Chicago (IL); Hybrid; USD 60,000 - 90,000; Full time

Job summary

Innovative Systems Group is seeking an Executive Recruiting Coordinator in Chicago to focus on improving and scaling the candidate experience in partnership with our executive recruiting team. This contract role involves managing interview scheduling, developing professional interview agendas, and supporting the talent acquisition function to deliver a white-glove service.

Responsibilities include coordinating interview logistics, maintaining ATS updates, and fostering strong collaboration with

Qualifications

• 3+ years of experience as a recruiting coordinator.
• Experience optimizing recruiting and interview scheduling processes.
• Experience with applicant tracking systems and interview scheduling tooling (e.g., Workday ATS).

Responsibilities

• Supports the interview scheduling logistics of assigned requisitions, ensuring an efficient and effective service is delivered to the business and providing a world class candidate experience
• Coordinates all elements of candidate interview logistics including sending meeting invites, booking rooms, organizing Video Conferencing, Teams and Dial-in details
• Develops and provides an interview agenda in a professional manner to all parties
• Maintains a clear hiring workflow by updating candidate status in applicant tracking
• Ensures an open line of communication with the Executive Recruiter that is assigned to the candidate being scheduled
• Builds and maintains strong relationships with the Executive Recruiter and Hiring teams
• Fields questions and scheduling requests, which includes maintaining an open line of communication with the Executive recruiter that is assigned to the candidate being scheduled
• Provides administrative support to the talent acquisition team, including process improvement project and other ad-hoc duties
• Other duties as assigned or requested.

Skills

Interview scheduling

Candidate experience

Recruiting coordination

Tools

Workday ATS

Video Conferencing tools

Job description

3 days onsite in Chicago and 2 days remote

Work location: 300 E. Randolph Street, Chicago, IL 60601

Contract: 2026-07-06 to 2027-01-01

WHAT WE NEED:

1. More dedicated experience as an Executive Recruitment Coordinator. Preferable in a larger-scale, matrixed environment.

2. Someone who is a go-getter with a positive, outgoing personality.

3. Someone who knows what good looks like in and Executive Recruitment Coordinator role and can take ownership of helping build/develop the role

Description:

We are looking for an Executive Recruiting Coordinator to focus on improving and scaling the candidate experience in partnership with our executive recruiting team. You will be responsible for creating a "white glove" candidate experience for all candidates and stakeholders. This includes everything from interview scheduling, improving executive recruiting interview scheduling processes, and actively contributing to the success of the executive recruiting team. This role reports into the Director of Executive Recruiting.

Responsibilities:

• Supports the interview scheduling logistics of assigned requisitions, ensuring an efficient and effective service is delivered to the business and providing a world class candidate experience
• Coordinates all elements of candidate interview logistics including sending meeting invites, booking rooms, organizing Video Conferencing, Teams and Dial-in details
• Develops and provides an interview agenda in a professional manner to all parties
• Maintains a clear hiring workflow by updating candidate status in applicant tracking
• Ensures an open line of communication with the Executive Recruiter that is assigned to the candidate being scheduled
• Builds and maintains strong relationships with the Executive Recruiter and Hiring teams
• Fields questions and scheduling requests, which includes maintaining an open line of communication with the Executive recruiter that is assigned to the candidate being scheduled
• Provides administrative support to the talent acquisition team, including process improvement project and other ad-hoc duties
• Other duties as assigned or requested.

Requirements:

• 3+ years of experience as a recruiting coordinator
• A history of optimizing recruiting and interview scheduling processes.
• Experience with applicant tracking systems and interview scheduling tooling preferred, e.g. Workday ATS.
• Autonomous and highly organized with an incredible attention to detail and extremely professional written/verbal communication skills.
• Ability to rigorously prioritize and multitask and an eagerness to roll up your sleeves and contribute to all parts of the recruiting process.
• Independent, organized, and creative with a keen sense for "five-star service" and a high touch experience.
• Calm under pressure with positive, "can do" attitude.