Executive Recruiting Coordinator: Elite Scheduling & Travel

WCL Group; Plano (TX); On-site; USD 58,000 - 79,000; Full time

Job summary

WCL Group is seeking an experienced Executive Recruiting Coordinator in Plano, TX to support executive hiring processes. The role focuses on coordinating interviews, travel, offer letters, and new hire paperwork, ensuring a polished candidate experience.

You will partner with Recruiters and Hiring Managers, manage records in Workday, and generate reports for HR leadership. This is a coordination-focused role, not a full-cycle search.

Qualifications

• HS Diploma required; Bachelor's degree preferred, with at least 4–5 years of experience in a recruiting support environment.
• Experience scheduling a high volume of interviews/meetings in a fast-paced corporate environment.
• Strong MS Excel and MS Outlook skills.
• Experience with applicant tracking systems a plus (Workday).

Responsibilities

• Serve as a partner to Recruiters and Hiring Managers, executing all coordination efforts.
• Schedule phone, video, and onsite interviews for selected candidates.
• Arrange travel logistics and interview agendas.
• Draft and send offer letters and new hire documents.
• Regularly update candidate records and hiring information in the HRIS system.
• Coordinate interview expense reports and employee referrals.
• Provide follow-up new hire correspondence to candidates via phone and email.
• Assist in process improvement projects across the department.

Skills

Excellent communication

Organizational skills

High-volume scheduling

Team player

Problem-solving

Education

HS Diploma

Bachelor's degree preferred

Tools

MS Excel

MS Outlook

Workday

Job description

WCL Group is seeking an experienced Executive Recruiting Coordinator in Plano, TX to support executive hiring processes. The role focuses on coordinating interviews, travel, offer letters, and new hire paperwork, ensuring a polished candidate experience.

You will partner with Recruiters and Hiring Managers, manage records in Workday, and generate reports for HR leadership. This is a coordination-focused role, not a full-cycle search.