Executive Recruiting Coordinator

Harvey Nash; Plano (TX); On-site; USD 62,000 - 68,000; Full time

Job summary

Harvey Nash in Plano, TX, seeks an Executive Recruiting Coordinator to support executive recruitment coordination, interview scheduling, and onboarding. You will work with recruiters and hiring managers to ensure a smooth interview process and timely candidate communications.

Responsibilities include coordinating phone/video/onsite interviews, arranging travel, drafting offer letters, maintaining HRIS records, producing leadership reports, and supporting process improvements across the

Qualifications

• High school diploma required; bachelor preferred.
• 4–5 years in recruiting support or coordination.
• Experience scheduling high-volume interviews in corporate settings.
• Strong MS Excel and Outlook skills; familiarity with Workday a plus.

Responsibilities

• Coordinate interview scheduling for executives (phone, video, onsite).
• Arrange travel logistics and interview agendas.
• Draft and send offer letters and new hire documents.
• Update candidate records in HRIS; track and report on progress.
• Coordinate interview expense reports and referrals.
• Provide new hire follow-up communications; assist onboarding.
• Run background checks and ensure timely completion.
• Identify improvements to candidate experience and scheduling efficiency.
• Create regular reports for the Recruiting Manager; collaborate with HR partners.

Skills

Interview coordination

Scheduling

Executive stakeholder relations

Communication skills

MS Excel

MS Outlook

Data reporting

HRIS knowledge

Background checks

Confidential information handling

Education

High School Diploma

Bachelor's degree preferred

Tools

Workday

HRIS

Microsoft Excel

Microsoft Outlook

Job description

Summary: We’rein search of an Executive Recruiting Coordinator is responsible forInterview coordination and scheduling. Provide candidates with completeinterview information. The coordinator is expected to host both virtual andonsite interviews.

Here are some of the specific details:

Job Title: Executive Recruiting Coordinator

Location: Plano TX 75023

Duration: 6 Month contract with possibility of extension

Status: (Onsite)

JobDescription:
As Executive Recruiting Coordinator at Client, you will work closely with ateam of Executive Recruiters and Sourcers in an exciting, fast-pacedenvironment. In this role, you are an integral partner for executive recruitingcoordination activities such as overseeing executive interviewscheduling/coordination, offer letter generation with advanced components(including legal review/approval), dashboard reports for HR top leadership andNAHQ, and executive onboarding, including white-glove service. This is for anorganizational guru with strong coordination/management capabilities plusexecutive presentation skills and polish to interface with top leadership bothinternally and externally. This is an amazing opportunity for someone lookingto broaden their experience and work in a highly visible and renownedrecruiting organization.
Scope and Responsibilities:

• Serveas a partner to Recruiters and Hiring managers, executing all coordinationefforts
• Schedulephone, video, and/or onsite interviews for selected candidates
• Arrangetravel logistics and interview agendas
• Draftand send offer letters and new hire documents
• Regularlyupdate candidate records and hiring information in the company’s HRIS system
• CoordinateInterview expense reports
• Coordinateemployee referrals
• Providefollow-up new hire correspondence to candidates via phone and email
• Executebackground checks and ensure they are completed timely and accurately;collecting supporting documentation if necessary
• Identifyopportunities for improving candidate experience and scheduling efficiency
• Pulland create reports to provide to the Recruiting Manager regularly
• Assistin various process improvement projects across the department and buildrelationships with multiple HR counterparts, e.g., HR Business Partners,Learning and Development, etc.

Experience Required:

• HSDiploma required, Bachelor preferred with at least 4 - 5 years’ experience in arecruiting support environment
• Previousexperience scheduling a high volume of interviews/meetings within a fast-pacedcorporate environment.
• Strongcomputer skills, including MS Excel and MS Outlook.
• Experiencewith applicant tracking systems a plus (WorkDay)

Desired Skills:

• Strongcustomer service orientation with a demonstrated desire to exceed expectations.
• Experiencecreating reports in Excel
• Experiencereviewing resumes for a match with job descriptions
• Excellentwritten and verbal communication skills; articulate communication style
• Abilityto interface with all levels of the organization and with external candidates
• Highestsense of urgency however maintains accuracy and efficiency; respectfulpersistence is key day to day and knowing when to push back
• Willingto go the extra mile to reach the highest possible level of quality and speed
• Strongability to develop relationships with executive stakeholders, candidates, andinternal partners i.e. Recruiters, Executive Assistants, IT, etc.
• Strongproblem-solving skills, able to troubleshoot issues independently and drivethem to closure with minimal supervision
• Greatorganizational skills and attention to detail, able to juggle and prioritizemultiple tasks simultaneously
• Flexible,able to change direction quickly
• Comfortablein a fast-paced environment and in dealing with ambiguity
• Solidsense of accountability and acute personal judgment
• Abilityto handle confidential information and elevate issues when appropriate
• Previousrecruiting coordinator experience or equivalent required
• Teamplayer, solid work ethic, willing to pitch in where needed.

Areasonable, good faith estimate of the minimum and maximum for this positionis $45 to $49/hour

I am looking forward to speaking with you today.

About us:

HarveyNash is a national, full-service talent management firm specializing intechnology positions. Our company was founded with a mission to serve as thetalent partner of choice for the information technology industry.

Ourcompany vision has led us to incredible growth and success in a relativelyshort period of time and continues to guide us today. We are committed tooperating with the highest possible standards of honesty, integrity, and apassionate commitment to our clients, consultants, and employees.

Weare part of Nash Squared Group, a global professional services organizationwith over forty offices worldwide.

Formore information, please visit us at https://www.harveynashusa.com/